11 Tips for Maintaining Your Office Copiers to Improve Quality, Efficiency, and Decrease Costs
Office copiers are much more than simply machines that copy papers. A quality copier is the backbone of every office and a fundamental part of any business’s success. That is why it is so important to maintain your copier regularly in order to ensure that it performs well, does not break down, and increases work efficiency while decreasing costs for your company.
Here we will give you 10 tips for maintaining your office copiers and saving money!
Tip #1: Keep them Clean!
You can save a lot of money by keeping your office copier clean. A dirty machine cannot function properly and this will waste more supplies as they are used to try to keep the machine running. Keeping it clean is just an all-around good idea if you want to avoid spending too much on replacement parts!
Clean your copier with a wet cloth and soap, then rinse the machine off. Afterward, dry it with another clean, soft towel to avoid streaks or water spots on the surface of the machine.
Tip # 2: Replace Your Toner Cartridges Regularly
Toner cartridges are expensive but they can last for quite some time before needing to be replaced. Buying toner cartridges in bulk can save money and will ensure that you always have a cartridge on hand when needed!
Tip #3: Replace Your Drum Unit Regularly
Like the toner, drum units are expensive but they too last for quite some time before needing replacement. A dirty machine cannot function properly and this will waste more supplies as they are used to try to keep the machine running. Keeping it clean is just an all-around good idea if you want to avoid spending too much on replacement parts!
Tip #4: Avoid Cuts and Scratches
Cuts and scratches can cause paper jams, which in turn wastes costly toner cartridges or paper. Be sure to use caution when handling your copier and avoid the following:
– Dropping objects on or near the machine
– Moving things in front of the scanner while it is scanning
– Putting heavy items on top of a copier can damage its delicate components
Tip #5: Keep Your Receipts!
It’s important to keep all of your receipts. This will help you track how often your machine is used and save the cost on supplies as well!
Tip #6: Less than a Minute? Get a Second Machine for Your Office!
If you can’t get new copy machines, think about investing in just one or two extra copying stations. You will be able to reduce the wait times by up to 70%.
Tip #7: Clean Your Office Copier Regularly!
A dirty machine cannot function properly and this will waste more supplies as they are used to try to keep the machine running. Keeping it clean is just an all-around good idea if you want to avoid spending too much on replacement parts!
Tip #8: Consider the Size of Your Copying Jobs
Pay attention to how large your job is, and don’t print anything larger than legal size. The more copies you have in a pile for each page (save time by printing them out), the slower it will go through the machine. This creates frustration and wastes time!
Tip #9: Call the Experts
If all else fails, contact a specialist for your office copier. They will be able to diagnose any problems you may not have been aware of and fix them quickly so that you can get back to work with minimal downtime.
Recently, our company was contacted by an entrepreneur who had been having problems with his office copier. It would run out of paper mid-job, stop for no reason in the middle of a job and just be generally frustrating! We contacted him to find out more about the machine he was using and found that it wasn’t being properly maintained. The drum unit had not been replaced recently enough which led to the machine running out of toner and paper.
Tip #10: Give Your Copier a Break!
Resting your copiers after longer jobs can help them last longer. This gives them time to cool down so that they don’t overheat which leads to damage and other issues like scanners not working properly, etc. If you follow these tips for maintaining your copier, you should be able to avoid spending too much on replacement parts!
Tip #11: SHUT OFF COPIER AFTER USE
It’s important to remember that most of the things mentioned in this post are not irreversible and can easily happen if someone is careless. It’s best practice to shut down your copier after use to avoid any problems and keep your machine in great shape.
if you need help purchasing or leasing an office copier reach out to one of our friendly team members to help you get the best quotes in the area.