BEST COPIER BRANDS

How Much Do Commercial Office Copiers Cost?

In the current dynamic business landscape, office copiers have become essential instruments that facilitate efficient document management and significantly enhance productivity. This guide comprehensively addresses the functionality and various types of office copiers, including leasing options, along with the factors that influence their costs. Additionally, it outlines the advantages of investing in a high-quality copier and provides practical recommendations for cost-saving measures, including buying choices and Managed Print Services. Whether one is contemplating a purchase or seeking to optimize an existing setup, this guide by Commercial Copy Machine offers the necessary information to make informed decisions.

Monthly Payment Structure for Buying vs. Leasing Copiers

Copier Type Purchase Price Lease Price (Monthly) Maintenance Fee Total Monthly Cost (Lease)
Black & White Copier $2,000 – $6,000 $50 – $150 $30 – $100 $80 – $250
Color Copier $5,000 – $15,000 $150 – $350 $50 – $150 $200 – $500
High-Speed Copier $10,000 – $30,000 $300 – $800 $100 – $300 $400 – $1,100

What Are Office Copiers and Multifunctional Devices?

Office copiers are essential multifunctional devices utilized in various professional environments to enhance productivity and optimize document management processes. These devices not only facilitate the duplication of documents but also typically incorporate features such as color printing, scanning, and faxing, rendering them vital components of any office’s print infrastructure.

As organizations strive for cost-effective solutions, the selection of an appropriate office copier can have a substantial effect on operational expenses, particularly with regard to print volume and maintenance requirements. Companies such as Loffler provide a diverse array of options that address a range of business needs and budgetary considerations.

How Do Office Copiers Work?

Understanding the operation of office copiers is essential for maximizing their efficiency and effectively integrating them into an organization’s workflow management. These multifunctional devices, whether utilizing inkjet or laser technology, function by converting digital files into physical copies, offering both black and white as well as color printing options.

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This process necessitates careful management of print volume and regular maintenance to ensure optimal performance and to prevent issues that may require repair services.

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Office Copy Machines

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Digital Copy Machines

all-in-one-copiers

All in One Copiers

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Wide Format Printers

Advantages and Disadvantages of Buying Versus Leasing

Buying Copiers Leasing Copiers
Advantages Disadvantages Advantages Disadvantages
More cost-effective over time Upgrading can be a challenge Predictable monthly payments Can be more expensive in the long run
Full ownership of the copier Disposing of outdated equipment can be difficult Easier to switch to a newer model No ownership—equipment must be returned
Bulk purchases can lead to better discounts Maintenance and repairs are the buyer’s responsibility Maintenance is often included in the lease agreement Contracts may have hidden fees

Office Copier Prices – Top 20 Ranging From $299-$30,000

Here’s a list of 20 office copier models ranging in cost from $1,500 to $30,000. For each model, I’ve provided a description, its printing speed in pages per minute (PPM), advantages, and the last known price (with estimates where exact figures are unavailable).

  1. Brother MFC-L8900CDW

    • Description: An all-in-one color laser printer designed for small to medium-sized businesses, offering print, copy, scan, and fax capabilities. 

    • Print Speed: 33 PPM​A 

    • Advantages: High-speed performance, versatile connectivity options (USB, Wi-Fi, Ethernet), and a large touchscreen interface.​

    • Price: Approximately $1,200 – $1,800 ​

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  2. Canon imageCLASS MF465dw

    • Description: A monochrome laser all-in-one printer suitable for small offices, featuring print, copy, scan, and fax functionalities.​

    • Print Speed: Up to 42 PPM​

    • Advantages: Compact design, energy-efficient, and user-friendly touchscreen interface.​

    • Price: As low as $299.99

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  3. HP LaserJet Enterprise MFP M725

    • Description: A multifunction monochrome laser printer designed for large-format printing needs in medium to large offices.​

    • Print Speed: 40 PPM​

    • Advantages: Handles large paper sizes, robust security features, and high-volume paper capacity.​

    • Price: Approximately $3,500 – $5,000 ​

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  4. Xerox AltaLink C8135/H2

    • Description: A color multifunction printer suitable for medium to large offices, offering advanced features and high-quality output.​

    • Print Speed: 35 PPM​

    • Advantages: High-speed performance, advanced security features, and multifunctionality including cloud integration.​

    • Price: Approximately $12,000 ​Commercial Copy Machine+1

  5. Ricoh MP C4504ex

    • Description: A color multifunction printer designed for high-quality color printing in medium to large workgroups.​

    • Print Speed: 45 PPM​ 

    • Advantages: High-quality color output, customizable touchscreen interface, and robust security features.​ P

    • Price: Approximately $6,500 – $9,000 ​

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  6. Kyocera TASKalfa 3553ci

    • Description: A color multifunction copier offering cost-effective color printing solutions for businesses.​

    • Print Speed: 35 PPM 

    • Advantages: Cost-effective color printing, durable design, and advanced finishing options.​

    • Price: Approximately $5,000 – $7,500 ​

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  7. Lexmark XC9255

    • Description: A high-performance color multifunction printer suitable for large workgroups requiring advanced features.​

    • Print Speed: 55 PPM​

    • Advantages: Advanced security features, high-volume printing capabilities, and customizable touchscreen interface.​

    • Price: Approximately $9,000 – $12,000 ​

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  8. Sharp MX-6071

    • Description: A color multifunction printer designed for high-speed printing and advanced document handling.​

    • Print Speed: 60 PPM​

    • Advantages: High-speed performance, intuitive touchscreen interface, and robust security features.​

    • Price: Approximately $9,500 – $13,000 ​

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  9. Epson WorkForce Enterprise WF-C20590

    • Description: An inkjet office copier offering exceptionally fast printing speeds suitable for large offices.​

    • Print Speed: 100 PPM​

    • Advantages: Fastest inkjet printing in its class, energy-efficient, and high paper capacity.​

    • Price: Approximately $12,000 – $15,000 ​

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  10. Ricoh IM C3000

    • Description: A versatile color multifunction printer ideal for medium-sized businesses with diverse printing needs.

    • Print Speed: 30 PPM

    • Advantages: Versatile scanning and copying, user-friendly interface, and robust security features.

    • Price: Approximately $7,000 – $9,500

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  11. Xerox WorkCentre 6515

    • Description: An entry-level color multifunction printer suitable for small offices and workgroups.

    • Print Speed: 30 PPM

    • Advantages: Compact design, high-quality color output, and easy connectivity options.

    • Price: Approximately $500 – $1,200

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  1. Xerox WorkCentre 6515/DNI

    • Description: A color multifunction printer designed for small to medium-sized businesses, offering print, copy, scan, and fax capabilities.

    • Print Speed: 30 PPM

    • Advantages: High-quality color output, user-friendly touchscreen interface, and robust security features.

    • Price: Approximately $500 – $1,200

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  2. Konica Minolta bizhub C368

    • Description: A versatile color multifunction printer suitable for medium to large offices, offering advanced features and high-quality output.

    • Print Speed: 36 PPM

    • Advantages: Customizable touchscreen interface, robust security features, and energy-efficient design.

    • Price: Approximately $8,000 – $10,000

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  3. Toshiba e-STUDIO5516AC

    • Description: A high-performance color multifunction printer designed for large workgroups requiring advanced features.

    • Print Speed: 55 PPM

    • Advantages: High-speed performance, advanced security features, and customizable user interface.

    • Price: Approximately $15,000 – $18,000

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  4. Sharp MX-7580N

    • Description: A high-speed color multifunction printer suitable for large offices with demanding printing needs.

    • Print Speed: 75 PPM

    • Advantages: Exceptional print quality, advanced finishing options, and robust security features.

    • Price: Approximately $25,000 – $30,000

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  5. Epson WorkForce Pro WF-C879R

    • Description: An inkjet multifunction printer offering high-speed printing suitable for medium to large offices.

    • Print Speed: 26 PPM

    • Advantages: High ink yield, low energy consumption, and versatile paper handling.

    • Price: Approximately $2,500 – $3,500

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  6. HP PageWide Enterprise Color Flow MFP 785zs

    • Description: A color multifunction printer designed for high-volume printing environments.

    • Print Speed: 55 PPM

    • Advantages: Fast printing speeds, advanced security features, and low cost per page.

    • Price: Approximately $10,000 – $12,000

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  7. Lexmark CX860dte

    • Description: A color laser multifunction printer suitable for large workgroups requiring advanced features.

    • Print Speed: 60 PPM

    • Advantages: High-speed performance, advanced security features, and large paper capacity.

    • Price: Approximately $9,000 – $11,000

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  8. Kyocera TASKalfa 8052ci

    • Description: A high-volume color multifunction printer designed for large offices with demanding printing needs.

    • Print Speed: 80 PPM

    • Advantages: Exceptional print quality, advanced finishing options, and robust security features.

    • Price: Approximately $20,000 – $25,000

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  9. Ricoh Pro C5200s

    • Description: A production-class color printer suitable for high-volume printing environments.

    • Print Speed: 65 PPM

    • Advantages: High-quality color output, advanced finishing options, and robust media handling capabilities.

    • Price: Approximately $28,000 – $30,000

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Please note that prices are approximate and may vary based on region, dealer, and optional features. For the most accurate and up-to-date pricing, it’s advisable to contact the manufacturers or authorized dealers directly.

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What Are the Different Types of Office Copiers?

The market provides a varied selection of office copiers, each specifically designed to address distinct business needs and printing requirements, which can greatly impact a company’s print infrastructure.

It is crucial for organizations to understand the differences among types such as desktop copiers, multifunction devices, production printers, and wide format copiers in order to optimize their print volume and document management processes.

Furthermore, the incorporation of accessories and add-ons can enhance the functionality of these devices, enabling businesses to customize their solutions to meet specific operational demands.

Desktop Copiers

Desktop copiers are compact office devices specifically designed for small to medium-sized workspaces, providing essential functions such as black-and-white and color printing with limited print volume capabilities.

These copiers typically include features such as scanning, faxing, and email functionality, thus ensuring a versatile approach to document management.

  • Their compact size allows for easy placement on desks without encroaching upon available workspace.
  • They also incur lower maintenance costs compared to larger multifunctional devices, promoting budget efficiency.
  • Furthermore, they offer quick print speeds that are suitable for light to moderate usage scenarios, making them ideal for small offices.

While larger models may offer higher print volumes and more advanced features, desktop copiers specifically cater to businesses that prioritize flexibility and space-saving solutions. This makes them a strategic choice for start-ups or small teams that require reliable and straightforward printing capabilities without the complexities associated with larger units.

Multifunction Copiers

Multifunction copiers are sophisticated office devices that consolidate several essential capabilities, including printing, scanning, and faxing, into a single unit. This makes them an invaluable asset for contemporary document management practices. These devices are capable of handling both black and white and color printing, thus accommodating a wide range of office requirements and significantly improving workflow efficiency.

Lexmark Multifunction X950DE

Plus their primary functions, these copiers are frequently equipped with advanced features such as automatic document feeders, duplex printing, and network connectivity, which facilitate efficient document sharing among team members. The integration of multiple functions not only diminishes the necessity for separate devices but also reduces maintenance costs and conserves office space.

By streamlining essential tasks such as document preparation and distribution, organizations can achieve a significant increase in overall productivity.

  • With user-friendly interfaces, employees can navigate printing jobs with ease.
  • The capability to store, retrieve, and copy documents digitally enhances organizational efficiency and minimizes clutter.

Ultimately, multifunction copiers play a pivotal role in aligning document management strategies with broader business objectives, enabling teams to concentrate on their core functions without the burden of cumbersome procedures.

Production Copiers

Production copiers are specialized machines engineered for high-volume printing, frequently employed in commercial printing environments where speed and quality are of utmost importance. These office copiers are equipped with advanced features and typically necessitate service agreements to effectively manage their operational expenses, thereby ensuring optimal functionality and performance.

These machines possess the capability to deliver rapid print speeds, often achieving several hundred pages per minute, making them particularly well-suited for businesses that handle extensive print runs, such as publishing companies, marketing agencies, and in-house print departments.

  • The print quality produced by these copiers is frequently comparable to that of offset printing, rendering them appropriate for the production of brochures, manuals, and high-end marketing materials.
  • Effective maintenance is essential; regular servicing not only extends the lifespan of the machine but also minimizes downtime, allowing businesses to sustain their productivity levels.
  • Service agreements may encompass timely repairs, technical support, and supply replenishment, all of which contribute to mitigating unexpected operational expenses.

The adoption of production copiers can significantly enhance the overall efficiency of a business, streamlining workflows and improving the quality of printed materials, thereby fostering a more polished and professional presentation in a competitive market.

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Wide Format Copiers with Leasing Options

Wide format copiers are specifically designed for large-scale printing, catering to projects that necessitate high-quality graphics and color printing, such as posters and banners. Their distinctive capabilities render them a valuable asset for businesses that prioritize marketing and visual communications.

These copiers enhance productivity by efficiently processing larger volumes of prints, ensuring that tight deadlines are met without compromising quality.

In the marketing sector, the ability to produce vibrant displays can significantly enhance brand visibility. For design professionals, these devices offer precision and flexibility, accommodating various media types while ensuring that every design detail is accurately represented.

The advantages also extend to improved document management, allowing organizations to maintain a streamlined workflow and reduce operational costs. Therefore, by investing in wide format copiers, businesses can elevate the quality of their marketing materials while optimizing their printing capabilities.

How It Works

What Factors Affect the Cost of Office Copiers?

The cost of office copiers is influenced by several factors, including the type of device and the specific features and functions it includes, all of which ultimately affect operational expenses.

It is imperative for organizations to thoroughly assess these elements to make informed decisions about their print infrastructure and budget allocation.

Type of Copier

The selection of a copier is a critical factor in determining overall costs, with various options available, including office copiers, multifunctional devices, desktop copiers, and production printers. Each option presents unique pricing structures based on its features and capabilities.

When contemplating a new addition to the workspace, it is essential to understand the implications of copier selection for optimal budget management. Different types of copiers provide varying levels of functionality that directly influence operational expenses.

Office copiers are generally cost-effective and well-suited for small to medium-sized teams, while multifunctional devices offer integrated features such as scanning and faxing, which can result in long-term savings. Conversely, while production printers require a higher initial investment, their speed and capacity for high-volume output may justify the cost.

Each model has its advantages and disadvantages:

  • Office Copiers: Cost-effective yet limited in features.
  • Multifunctional Devices: Versatile but potentially incur higher maintenance costs.
  • Desktop Copiers: Space-saving but often less capable of managing large volumes.
  • Production Printers: Highly efficient but associated with significant upfront costs.

This analysis highlights the necessity for businesses to consider not only the initial costs but also the long-term implications on their overall budget.

Features and Functions

The features and functions of an office copier have a substantial impact on its cost. Options such as black and white versus color printing, scanning capabilities, and additional functionalities contribute to the variations in pricing.

When selecting an office copier, it is essential to comprehend how these features intricately correlate with overall expenses. For example, while color printing typically incurs higher operational costs compared to monochrome printing, it can significantly enhance brand presentations and client engagement. Additionally, scanning capabilities can improve efficiency; however, they may also involve increased maintenance expenses.

  • Consider maintenance costs: High-end models may necessitate more specialized care, which can affect long-term budgets.
  • Evaluate functionality trade-offs: A multifunction device may appear cost-effective, yet its pricing may reflect the potential need for complex repairs or part replacements.
  • Capacity and speed: Faster machines often command a premium price; however, they may also reduce time-related operational costs considerably.

By carefully weighing these factors, businesses can more effectively align their choice of copier with their financial strategies and operational requirements, while also considering their overall IT infrastructure.

Speed and Capacity

Speed and capacity are critical factors when assessing office copiers, as devices designed for higher print volumes typically command a higher price due to their efficiency and productivity advantages. This pricing structure often reflects their capability to effectively meet the demands of busy work environments.

When selecting an appropriate copier, it is imperative to consider how print volume can significantly impact operational expenditures. Over time, lower-speed and lower-capacity printers may lead to increased costs due to frequent repairs, extended maintenance, and less efficient task completions.

Furthermore, the benefits of service agreements and managed print services should not be underestimated.

  • These agreements assist in managing overall expenses by facilitating timely repairs.
  • They also ensure that the devices function at peak performance, thereby reducing downtime.
  • As a result, an appropriate service plan can contribute to enhanced productivity and lower long-term costs.

By evaluating these factors in relation to print volume, organizations will be better positioned to make informed decisions that align with their operational requirements and budgetary constraints.

Brand and Model

The brand and model of an office copier can significantly impact its overall cost, as established brands are often associated with reliability, advanced features, and comprehensive customer support options.

This correlation between brand reputation and pricing reflects a broader market trend, wherein consumers are inclined to invest more for perceived value. Reputable brands typically offer enhanced functionalities that not only facilitate daily operations but also contribute to reduced operational expenses over time. For instance, copiers equipped with energy-saving modes and high-efficiency printing capabilities can lead to substantial savings on electricity costs and consumables.

When considering an office copier, such as a Loffler model, it is essential to:

  • Evaluate the long-term value of the model’s warranty and service packages,
  • Assess how software upgrades and compatibility may influence future expenses,
  • Consider the impact of regular maintenance requirements on overall costs.

Each of these factors is interconnected with a model’s pricing, highlighting the importance of making informed purchasing decisions that prioritize both functionality and sustainability within office environments.

Maintenance and Service Plans

Maintenance and service plans are essential elements that can significantly influence the total cost of ownership for office copiers, as ongoing repairs and replacements contribute to operational expenses over time.

Xerox VersaLink C7030/TXFM2 Color Multifunction Copier ReviewFor organizations, it is vital to comprehend the intricacies of these agreements to ensure their equipment operates efficiently without incurring unexpected costs. Regular maintenance not only enhances copier performance but also reduces the likelihood of significant failures that can result in costly repairs. By investing in preventive maintenance services, businesses can potentially realize long-term savings, as many expensive repairs can be avoided entirely.

  • Routine checks can prevent minor issues from escalating.
  • Service agreements often encompass parts and labor, providing financial predictability.
  • A well-maintained copier operates more efficiently, thereby lowering energy consumption.

By prioritizing maintenance and service strategies, companies not only ensure their copiers remain in optimal condition but also facilitate overall cost-effective management of their office resources.

What Is the Average Cost of Office Copiers?

The average cost of office copiers varies significantly based on several factors, including the type of multifunctional device, its features, and the expected print volume. It is essential for businesses to thoroughly assess their specific requirements and budget.

Typically, the cost ranges from $200 for basic models to over $10,000 for advanced systems equipped with cutting-edge technology. Understanding these price brackets can facilitate informed purchasing decisions, ultimately aligning with operational expenses.

  • Basic Copiers: These devices are generally appropriate for small businesses or home offices, providing essential functionalities at a lower cost.
  • Multifunction Printers: These combine printing, scanning, and faxing capabilities, offering a balanced approach between functionality and price.
  • High-Volume Copiers: Designed for larger enterprises, these copiers deliver superior performance and durability, justifying their higher cost due to extensive maintenance and consumable requirements.

Additionally, factors such as brand reputation, warranty options, and ongoing maintenance contracts can significantly impact the overall expenditure on copiers. It is therefore vital to evaluate these elements in relation to the company’s budget and long-term needs.

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What Are the Benefits of Investing in a High-Quality Office Copier?

Investing in a high-quality office copier can provide substantial advantages for businesses, including increased productivity, enhanced document management, and effective cost control of operational expenses.

By utilizing advanced multifunctional devices, organizations can optimize their workflows and minimize the reliance on multiple machines, resulting in improved resource allocation and cost savings.

What Are the Potential Cost Savings of Using an Office Copier?

Utilizing an office copier can result in considerable cost savings for businesses, especially when employing multifunctional devices that integrate multiple functions into a single machine. This approach not only reduces operational expenses but also enhances workflow management.

By decreasing the reliance on separate devices, organizations can more effectively allocate resources and significantly lower their overall printing costs.

How Can Businesses Save Money on Office Copiers?

Organizations can achieve significant cost savings on office copiers by employing a range of strategies. These include:

  • assessing leasing options in comparison to purchasing alternatives,
  • optimizing copier usage, and
  • establishing effective maintenance plans to reduce operational expenses.

By understanding and implementing these approaches, businesses can make informed decisions that align with their financial objectives.

Lease Instead of Purchase

Leasing office copiers rather than purchasing them outright can provide businesses with enhanced financial flexibility while alleviating the burden of upfront costs. This option is particularly appealing for companies aiming to optimize their budgets while ensuring robust security measures.

By choosing to lease, organizations, such as those supported by Loffler, can significantly reduce the initial expenses associated with acquiring new equipment, allowing them to allocate resources to other critical areas of their operations. This model not only preserves cash flow but also protects businesses from the rapid depreciation of assets.

Leasing also affords access to the latest technology, which can improve productivity and streamline workflows. With regular updates, companies can maintain a competitive edge in a dynamic market. Most leasing agreements typically include comprehensive maintenance support, service agreements, and repair assistance, all of which help minimize downtime and ensure consistent output.

This approach aligns effectively with operational expenses, facilitating better financial planning and predictable budgeting throughout the lease term. In summary, businesses that opt for leasing not only acquire equipment but also establish a partnership that promotes growth and innovation.

Consider Refurbished or Used Copiers

Considering refurbished or used copiers can lead to significant cost savings for businesses while still ensuring reliable functionality typically associated with office copiers. These options often come at a fraction of the cost of new models, allowing even small enterprises to acquire essential equipment without placing undue strain on their budgets.

For many organizations, the acquisition of a refurbished copier is not merely a cost-cutting measure but also a strategic decision aimed at enhancing operational efficiency. The following are key benefits associated with selecting refurbished or second-hand copiers:

  • Cost Efficiency: Purchasing pre-owned devices can result in savings of up to 50% off retail prices.
  • Reliability: Numerous vendors conduct thorough inspections and restorations of these machines to ensure that they meet performance standards, thereby minimizing the risk of malfunctions.
  • Maintenance: Most refurbished copiers are accompanied by warranties and maintenance plans, providing businesses with peace of mind regarding ongoing support.

By incorporating these options into a budget-conscious strategy, organizations can effectively meet their printing and copying needs while also reallocating resources to other critical areas of their operations.

Compare Prices and Negotiate with Vendors

Optimizing your IT infrastructure can also play a crucial role in achieving cost savings on office copiers.

To maximize cost savings on office copiers, businesses should invest time in comparing prices from various vendors and negotiating terms that align with their budgetary constraints and operational requirements.

Conducting comprehensive market research enables organizations to explore a diverse array of options, ensuring they have an understanding of the range of copier solutions available in the marketplace. This exploration aids in identifying competitive pricing and enhances negotiation leverage when discussing contract terms with potential vendors, including those offering Managed Print Services. By employing effective negotiation strategies, businesses can secure advantageous contracts that clearly delineate service expectations, maintenance, and warranty provisions.

Key considerations include:

  • Understanding vendor reputation
  • Evaluating total cost of ownership
  • Comparing service levels

Shifting from a transactional approach to a strategic partnership cultivates long-term relationships that may result in additional discounts and improved service responsiveness. It is crucial to prioritize vendors that exhibit flexibility and transparency in their offerings, as these characteristics greatly influence overall satisfaction and the value derived from the copier investment.

Optimize Usage and Maintenance

Optimizing the usage and maintenance of office copiers is essential for reducing operational expenses and extending the lifespan of these devices, thereby enhancing cost-efficiency in printing operations.

To ensure that these machines operate at peak performance, it is imperative to implement specific strategies that not only enhance productivity but also minimize unnecessary wear and tear. Conducting regular routine checks—an uncomplicated yet effective practice—can significantly reduce the likelihood of malfunctions. Additionally, effectively managing print volume is crucial; by encouraging staff to utilize duplex printing and digital file sharing, organizations can decrease paper usage and promote sustainability.

The following steps are recommended:

  1. Establish printing quotas to monitor and control usage.
  2. Schedule periodic maintenance checks with certified technicians.
  3. Provide training for employees on efficient printing practices.

By incorporating these practices, organizations can maintain their copiers more effectively while optimizing overall operational efficiency.

Office Copier Cost Comparison Table

Copier Model Purchase Price Range Lease Price (Monthly) Pages Per Minute (PPM) Key Benefits
Canon imageRUNNER 1435i $2,500 – $3,500 $60 – $100 35 PPM Compact, energy-efficient
Xerox AltaLink C8055 $8,000 – $12,000 $180 – $250 55 PPM High-speed, advanced security
HP LaserJet Enterprise MFP M725 $3,500 – $5,000 $90 – $140 40 PPM Large-format printing
Ricoh MP C4504ex $6,500 – $9,000 $150 – $220 45 PPM High-quality color printing
Kyocera TASKalfa 3553ci $5,000 – $7,500 $130 – $200 35 PPM Cost-effective color copier
Brother MFC-L8900CDW $1,200 – $1,800 $40 – $75 33 PPM Affordable small business solution
Lexmark XC9255 $9,000 – $12,000 $200 – $280 55 PPM Advanced security, high-volume printing
Konica Minolta bizhub C368 $6,000 – $8,500 $140 – $210 36 PPM Wireless and mobile printing
Sharp MX-6071 $9,500 – $13,000 $220 – $300 60 PPM High-speed, advanced touchscreen interface
Epson WorkForce Enterprise WF-C20590 $12,000 – $15,000 $250 – $350 100 PPM Fastest inkjet office copier
Ricoh IM C3000 $7,000 – $9,500 $160 – $230 30 PPM Versatile scanning and copying
Xerox WorkCentre 6515 $500 – $1,200 $30 – $60 30 PPM Entry-level office copier
HP PageWide Pro 577dw $600 – $1,000 $25 – $50 50 PPM Budget-friendly inkjet
Kyocera ECOSYS M8124cidn $3,000 – $4,500 $80 – $130 24 PPM Compact design, low energy use
Brother HL-L9310CDW $800 – $1,500 $35 – $70 31 PPM Small business-friendly
Sharp BP-70C31 $10,000 – $14,000 $220 – $300 31 PPM AI-enhanced automation
Canon imageRUNNER ADVANCE DX 8705 $15,000 – $20,000 $350 – $500 105 PPM Ultra-high-speed enterprise copier
Ricoh Pro C7210X $25,000 – $35,000 $500 – $800 95 PPM Professional-grade printing
Kyocera TASKalfa 6004i $14,000 – $18,000 $300 – $450 60 PPM High-volume black-and-white printing
Lexmark MB2650adwe $1,300 – $2,200 $50 – $90 50 PPM Secure wireless printing
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Calculating Cost by Copier Speed

Use the chart below to calculate the average cost of a commercial coffee machine according to print speed.

Copier Printed Page Per Minute Copier Average Cost
15 – 25 ppm < $1,000
26 – 40 ppm (average) $2,500 to $12,000
30 – 45 ppm (B&W) $11,000 to $15,000
30 – 50 ppm (color printer) $20,000
36 – 55 ppm $40,000 to $65,000
100+ ppm $78,000

Top Companies the Lease Commercial Copiers

Leasing a copier can be a strategic decision for businesses aiming to manage costs while accessing advanced technology. Several reputable companies offer copier leasing services, each providing unique solutions tailored to various business needs. Below is an overview of notable copier leasing providers, including their contact information:

1. 1-800 Office Solutions

Serving New Jersey, 1-800 Office Solutions offers competitive copier leasing and printer repair services. They provide flexible rental options starting at $79 per month, ensuring businesses can find solutions that fit their budgets. Their services include managed IT infrastructure, backup and disaster recovery, and cloud security solutions.

  • Contact Information:
    • Phone: (848) 600-5456

2. Ameritechnology

Based in Saddle Brook, New Jersey, Ameritechnology is a leading provider of copier leasing services. They specialize in Kyocera TASKalfa and ECOSYS printers, as well as Canon imagePROGRAF wide-format MFPs. Their offerings include managed IT services, document management solutions, and interactive displays.

  • Contact Information:
    • Phone: 201-258-7300

3. Document Solutions

Operating since 1997, Document Solutions provides copier leasing services throughout New Jersey. They offer both new and certified used copiers, including multifunction color and black-and-white models. Their services extend to IT security, managed print services, document management, and cloud-based solutions.

  • Contact Information:
    • Phone: 908-653-0600
    • Toll-Free: 877-937-6977

best copier

4. Copier Lease Center

Copier Lease Center specializes in nationwide copier leasing, offering a range of business-grade copiers and printers. They provide instant quotes and emphasize a hassle-free leasing process. Their product catalog includes top brands like Canon, Xerox, and HP, catering to diverse business requirements.

Contact Information:

    • Phone: (888) 884-2113

5. Associated Imaging Solutions

Serving the Philadelphia area, Associated Imaging Solutions offers comprehensive copier leasing services. Their product lineup includes multifunction copiers, laser printers, desktop printers, and wide-format printers. They also provide managed print services, document management solutions, and interactive displays.

  • Contact Information:
    • Phone: (215) 322-9145

6. Beltway Office Solutions

Based in Maryland, Beltway Office Solutions offers copier leasing, rentals, sales, and service. They provide a variety of copier leases suitable for businesses, individuals, and non-profit organizations. Their services include maintenance agreements, copier repair, and document management solutions.

  • Contact Information:
    • Phone: 301-854-9999

7. USA Copier Lease

USA Copier Lease offers online copier leasing services, providing free delivery and installation. They emphasize flat-rate copier leases without escalation clauses, ensuring predictable costs for businesses. Their services include online ordering of supplies and instant technical support.

8. Centriworks

Formerly known as Thermocopy, Centriworks is the oldest and largest business technology company in East Tennessee. They offer managed print services, document management, IT services, and cybersecurity solutions. Their product range includes multifunctional copiers, printers, and fax machines from brands like Ricoh and Kyocera.

  • Contact Information:
    • Knoxville Office: 3505 Sutherland Avenue, Knoxville, TN 37919
    • Johnson City Office: 4718 Lake Park Drive, Suite 5, Johnson City, TN 37615

When selecting a copier leasing provider, consider factors such as service area, product offerings, support services, and contract terms to ensure alignment with your business needs.

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Frequently Asked Questions

What is the average cost of an office copier?

The average cost of an office copier can vary depending on the brand, features, and size. However, on average, you can expect to pay between $1,000 and $10,000 for a basic office copier.

Can I lease an office copier instead of purchasing one?

Yes, many companies offer leasing options for office copiers. This can be a more affordable option for businesses that do not have the budget to purchase a copier outright.

What factors can affect the cost of an office copier?

The cost of an office copier can be affected by factors such as the brand, size, features, and any additional services or warranties included in the purchase. Also, the number of copies and prints a copier can produce can also impact the cost.

Are there any hidden costs associated with purchasing an office copier?

It’s important to carefully read the terms and conditions of your copier purchase to ensure there are no hidden costs, such as maintenance fees or service charges. You should also inquire about any additional costs for toner, ink, or paper.

Do office copiers come with a warranty?

Most office copiers come with a manufacturer’s warranty, typically ranging from 1-3 years. Some companies may also offer extended warranties for an additional cost.

Can I save money by purchasing a used office copier?

Yes, purchasing a used office copier can be a more affordable option. However, it’s important to thoroughly inspect the copier and ensure it is in good working condition before making a purchase.