The Best Office Copiers on the Market Today | 2024 Review
Is your organization on the hunt to find the best office copiers? Check out our extensive roundup for the best copier brands and models in 2024.
COMPARE QUOTESCommercial copiers are essential to organizations of all shapes and sizes. Whether you’re running a small or enterprise-level business, you need a copier machine that’s quick, reliable, and supports the office workflow.
Of course, there’s a lot to consider before making a purchase. After all, these machines don’t come cheap. Plus, the last thing you want is to get stuck with an expensive office copy machine that can’t keep up and is costly to maintain.
To narrow down your search, we’ve compiled a list of the best commercial color copiers on the market today.
The Top 8 Office Copiers On the Market
Here’s our round-up of the 6 best office copiers on the market today. We based our decision on which machines had the most features, the best reputation, and the best office accessibility.
Toshiba e-STUDIO 4515AC Review
Average Price: $4,500
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Features and specs:
Color print speeds of up to 45 PPM, B&W- up to 45 PPM – DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex – RADF Scan: Up to 73 IPM
BENEFITS AND FEATURES
The Toshiba e-STUDIO 4515AC copier offers efficient printing, copying, scanning, and faxing capabilities. Its high-speed performance, advanced security features, customizable user interface, and eco-friendly design make it an ideal choice for businesses seeking productivity and sustainability.
Toshiba e-STUDIO 4515AC Review: Features, Benefits, and Details
| Category | Details |
|---|---|
| Print Speed | Color: Up to 45 PPM; B&W: Up to 45 PPM |
| Scanning Speeds | – DSDF: Up to 240 IPM (Duplex), 120 IPM (Simplex) |
| – RADF: Up to 73 IPM | |
| Functions | Printing, Copying, Scanning, Faxing |
| Customizable Interface | Intuitive touchscreen with customizable workflows |
| Advanced Security | Robust security features to protect sensitive data |
| Eco-Friendly Design | Energy-saving features and environmentally friendly construction |
Key Benefits
- High-Speed Performance: Handles high-volume printing and scanning efficiently.
- Advanced Scanning Options: Supports multiple file formats with fast and accurate scanning via the dual-scan document feeder.
- Customizable User Interface: Streamlines workflows with easy access to frequently used functions.
- Eco-Friendly: Helps reduce costs and environmental impact.
Pros and Cons
| Pros | Cons |
|---|---|
| High-speed printing and scanning capabilities | High initial purchase cost, potentially challenging for small business budgets |
| Advanced security features for data protection | Large size and weight, requiring significant office space and effort to move or install |
| Eco-friendly design with energy-saving options | Complexity in features and customization may lead to a learning curve for some users |
The Toshiba e-STUDIO 4515AC is an excellent choice for businesses prioritizing productivity, security, and sustainability, though its size, cost, and complexity may require consideration before purchase.
Altalink B8100 Copier Review
Average Price: $45,500
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Xerox® AltaLink® can automate your business workflows to free up valuable time. They are protected by comprehensive security features and true Workplace Assistants, so they’ll quickly get a lot more done than just printing for you.
Pros:
- The black and white MFP supports tabloid paper, which is a little larger than typical letter-sized sheets.
- The monochrome laser printer has support for Tabloid sized printing. This type of printout will be slightly bigger than the normal A4 sheet size you see in most printers out there today.
- The tablet-like intuitive user interface lets you personalize, simplify and speed through repetitive tasks for maximum productivity.
- The printer’s native mobility features make it easy to connect and print from any device.
- Apps and solutions can help bridge the gap between physical and digital worlds to provide businesses with an all-inclusive package.
Cons:
- Large purchase costs
- Higher maintenance costs
Specifications for the Xerox Copier
| Feature | Details |
|---|---|
| Standard Functions | Copy, Email, Print, Scan |
| Optional Functions | Walk-up Fax, Xerox Integrated RFID Card Reader |
| Print Speed | Up to 45 ppm |
| Duty Cycle | Up to 200,000 images/month |
| Maximum Print Resolution | 1200 x 2400 dpi |
With ConnectKey® Technology, cyber-intrusion is no longer a threat. In addition to your printer’s security features, we’ve implemented our own data protection protocols for the highest level of safety and privacy available today.
Sharp MX-5070N A3 Tabloid-size Copier Review
Average Price: $5,399
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Features and specs: Printing speeds up to 50 ppm, 1.9 GHz multi-processor, 5 GB memory, 500 GB hard drive, 1200-3600 sheet capacity, laser technology, walk-up motion sensor, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The MX-5070N A3 is part of Sharp’s Color Advanced series. This machine is a multi-function machine packed with features, and it sports a two-headed document feeder that can scan up to 200 images per minute.
Sharp MX-5070N Features, Benefits, and Details
| Category | Details |
|---|---|
| User Interface | 10.1″ customizable LCD touchscreen with smartphone-like interactions (tap, flick, slide). |
| Walk-Up Sensor | Detects presence and activates the system automatically. |
| Input Options | Pull-out keyboard for easier input of email addresses and other details. |
| Functions | Copying, emailing, faxing, printing, and scanning. |
| Warm-Up Time | Approx. 15 seconds. |
| First Copy Time | First color copy ready in about 8.1 seconds. |
| Paper Capacity | – Standard: 550 sheets. |
| – Expandable: Up to 6,300 sheets (upgrade cost: $855–$2,000). | |
| Document Feeder | Single-duplexing feeder holds up to 150 sheets. |
| Exit Tray | 250-sheet capacity. |
| Additional Features | Internal stapler handles up to 50 sheets; finishing tools available at varying costs. |
| Print Resolution | Up to 1200 x 1200 dpi for professional-quality documents and graphics. |
| Advanced Scanning | Includes OCR and multiple file format options for enhanced document management. |
| Mobile-Friendly | Compatible with mobile devices for seamless integration. |
Pros and Cons
| Pros | Cons |
|---|---|
| High-quality output with professional resolution. | Large footprint, requiring significant office space and effort to move or install. |
| Advanced scanning capabilities with OCR integration. | High initial purchase cost, potentially limiting for budget-conscious businesses. |
| User-friendly 10.1″ touchscreen interface. | Complexity of features and customization options may lead to a learning curve for some users. |
Additional Notes
This multi-functional copier is ideal for small to mid-level organizations seeking a feature-rich, mobile-friendly solution. Leasing options are also available for more budget-friendly access.
HP Enterprise Flow M880z MFP A2W75A With Finisher
Average Price: $8,999
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Features: Printing speeds up to 45 ppm, HP ImageREt 4800 resolution technology, automatic paper sensor, 2.5 GB memory, 500 GB hard drive, 4×500 sheet input tray, two-sided single-pass scanning, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The HP Enterprise Flow M880z is a top of the line, enterprise commercial copier machine with printing and scanning functions. One of the features we like most on this color copier is the HP EveryPage, which detects potential errors and missed pages before your copies come out. At 45 ppm, it’s also an incredibly fast machine.
This device comes with a user-friendly LCD touchscreen, paired with a spacious pull-out keyboard, facilitating smooth swiping, tapping, and typing actions. The copier excels by offering double-sided single-pass scanning for quick operations, and its mobile compatibility ensures employees can effortlessly print from their mobile devices.
HP Enterprise Flow M880z MFP A2W75A Overview
| Category | Details |
|---|---|
| Device Type | Multifunction Printer (MFP) for enterprise-level printing, scanning, copying, and faxing. |
| Pros | High-Quality Printing and Scanning: Delivers sharp, detailed prints and scans, ideal for professional materials. |
| Multifunction Capabilities: Combines multiple devices into one, saving space and reducing costs. | |
| Network Connectivity and Security: Robust network options with advanced security features for sensitive data. | |
| Cons | Cost: High initial purchase price and ongoing costs for toner and maintenance. |
| Size and Space Requirements: Large footprint, challenging for small offices with limited space. | |
| Complexity: Advanced features may require training, and maintenance can be complex, increasing ownership costs. | |
| Notes | Value for Price: Excellent overall value for enterprises, though higher standard paper capacity would be a welcome addition in future models. |
Canon imageRUNNER ADVANCE DX C5850i Color Copier Review
Average Price: $9,500
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COPIER BENEFITS AND FEATURES
The Canon imageRUNNER ADVANCE DX C5850i Color Copier combines high-quality color printing with advanced document management features. Its fast print speeds, customizable touchscreen interface, and robust security options enhance productivity. The copier supports mobile printing and cloud integration, while its eco-friendly design reduces environmental impact. Its versatile capabilities make it ideal for businesses seeking efficient, secure, and sustainable document handling solutions.
THE DETAILS
The Canon imageRUNNER ADVANCE DX C5850i Color Copier excels with its 58 pages per minute color printing speed and versatile media handling capabilities. It offers advanced scanning features like OCR and document archiving for efficient digital document management. Enhanced security features include user authentication and data encryption, safeguarding sensitive information. With mobile printing support and cloud integration, it adapts to modern work environments. Its eco-friendly design incorporates energy-saving features and recyclable materials, contributing to sustainable operations.
Pros and Cons of the Canon imageRUNNER ADVANCE DX C5850i
| Category | Details |
|---|---|
| Pros | High-Speed Color Printing: Prints up to 58 pages per minute, ideal for high-volume environments. |
| Advanced Scanning and Document Management: Includes features for efficient digital document handling. | |
| Enhanced Security: Robust features like user authentication and data encryption protect sensitive information. | |
| Cons | High Initial Cost: Upfront purchase price may strain budgets for some businesses. |
| Large Footprint: Requires significant office space and may pose challenges during installation. | |
| Complexity: Advanced features and customization options can have a steep learning curve. |
Xerox AltaLink C8070/HXF2 Color Copier Review
Average Price: $30,000
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Features: Print speeds up to 70 ppm, monthly duty cycle of 300,000 pages, 1.91 GHz processor, 8 GB memory, 250 GB hard drive, ethernet, and wi-fi direct connectivity, color touch screen
COPIER BENEFITS AND FEATURES
The Xerox AltaLink 8000 color copier series is meant for high-volume workflows. The C870 offers the standard paper handling of two trays of 520 sheets each, as well as a 100-sheet bypass. This machine also boasts a high-capacity tandem module tray that totals up to 2,000 sheets and a single-pass duplexing document feeder with a 130-sheet capacity.
If you need to operate at a higher volume, you can opt for a 2,000-sheet capacity feeder and a 60-sheet envelope tray. The maximum paper capacity for this option is 5,140 sheets.
THE DETAILS
This versatile device goes beyond copying, offering monochrome and color printing, scanning, and faxing capabilities. It boasts a 10.1″ touchscreen and supports various applications, including Apple AirPrint, Google Cloud Print, and Mopria. Users can conveniently print and scan documents from platforms like Microsoft 365, OneDrive, DocuShare, Google Drive, Dropbox, and mobile devices.
Additionally, Xerox prioritizes security by collaborating with McAfee to integrate extensive security measures. These include user and network authentication, secure print, hard drive overwrite, IP address filtering, access management, and other protective features.
Pros and Cons of the Xerox AltaLink 8000 Series
| Category | Details |
|---|---|
| Pros | High Speed and Efficiency: Ideal for busy offices, it processes large volumes quickly. |
| Advanced Connectivity and Integration: Offers Wi-Fi, Ethernet, and cloud service integration for seamless workflows. | |
| Robust Security Features: Includes secure print, user authentication, network protection, and document encryption. | |
| Cons | High Cost: Premium pricing with significant ownership costs for supplies and maintenance. |
| Complexity for Casual Users: Advanced features may be overwhelming for those with basic needs. | |
| Size and Space Requirements: Large and heavy, requiring dedicated office space for operation. |
It’s important to consider these factors in relation to the specific needs and constraints of your business environment.
Overall the Xerox AltaLink C8070 is a high-speed and high-capacity color copier. Unfortunately, it’s only intended for high-volume businesses.
Xerox AltaLink C8135/H2 Copier Review
Average Price: $12,000
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Features: First copy within 6.1 seconds, a 130 page DSPF, and a 3140 sheet paper supply, the Xerox AltaLink C8135H2 produces laser Color Copies @ 35 cpm and is also a 35 ppm Color Printer and a 141 ipm
COPIER BENEFITS AND FEATURES
The Xerox AltaLink C8135/H2 Copier offers a range of benefits and features ideal for modern businesses. With a high-resolution 1200 x 2400 dpi color output, it delivers sharp, professional prints. Advanced scanning capabilities, including OCR and document management, streamline digital document workflows. The customizable 10.1-inch touchscreen interface simplifies navigation, while its compatibility with mobile printing and cloud services enhances flexibility.
Robust security features, such as user authentication and IP filtering, protect sensitive data. Its large paper capacity and finishing options optimize productivity, making it a versatile and efficient solution for businesses with diverse printing needs.
Pros and Cons of the Xerox AltaLink C8135/H2
| Category | Details |
|---|---|
| Pros | High-Speed Performance: Efficiently handles large printing volumes, ideal for busy offices. |
| Advanced Security Features: Includes Secure Print, user authentication, and network protection to safeguard sensitive data. | |
| Multifunctionality: Combines copying, scanning, printing, and faxing with cloud integration for modern workflows. | |
| Cons | Cost: High initial investment, which might be challenging for small businesses or low-volume needs. |
| Complexity: Advanced features may require additional training for non-tech-savvy users. | |
| Size and Space Requirements: Large footprint, requiring significant office space for installation. |
Sharp MX-M1205 Copier Review
Average Price: $63,000
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If you need lightning-speed printing this is for you. This commercial copy or print is more than 120 pages per minute.
Sharp’s new MX-M1055 and M1205 High-Speed Monochrome Series printers are designed to streamline your document workflow through advanced technology. They can be found in walk-up office environments, corporate data centers, or high-volume copy rooms.
Pros and Cons of the Sharp High-Volume MFP
| Category | Details |
|---|---|
| Pros | External Fiery FS200 Monochrome Print Server: Offers precision job management for demanding environments. |
| Sharp Touch-Screen with Command WorkStation: Provides exceptional control and ease of use. | |
| Powerful Multi-Processor Controller: Handles complex copy, print, and scan jobs efficiently. | |
| Printing Speed: Prints 120 ppm with a high-volume capability. | |
| Paper Capacity: Supports up to 13,500 sheets, ideal for high-volume tasks. | |
| Dual Engine Speeds: Offers two speeds (105 ppm and 120 ppm) with standard networking and flexible configurations. | |
| 15.4″ High-Resolution Touchscreen: Allows real-time scan previews for error-free document adjustments. | |
| Awards: Buyers Lab 2019 Highly Recommended and Line of the Year. | |
| Cons | High Purchase Costs: Significant initial investment required. |
| High Maintenance Costs: Ongoing maintenance expenses can be substantial. |
The Sharp 1200 x 1200 dpi print resolution and Adobe® PostScript® technology produce professional-looking monochrome documents with razor-sharp image quality. The paper feed option’s air-feed technology offers higher reliability while giving your business more media capabilities.
What to Look For in a Commercial Copying Machine
Investing in a new copier for your business is a significant decision. Here’s a quick guide to ensure you choose the right one:
Key Features to Consider:
- Print Speed (PPM): Select a machine that matches your workload. For higher volumes, prioritize faster pages-per-minute capabilities.
- Paper Storage: Ensure the machine can handle your typical paper usage to avoid frequent reloading.
- Scanning Functions: Look for advanced scanning options to streamline document digitization.
- Wireless Connectivity: Opt for wireless features for seamless integration with your office network and mobile devices.
- Internal Memory: Machines with higher memory handle larger jobs more efficiently, minimizing delays.
Each of these features plays a vital role in meeting your business’s unique copying and printing demands. Evaluate your specific needs carefully to make an informed, cost-effective decision.
When discussing paper capacity, we mean the “tray capacity.” This is directly proportional to your printing and copying volume. The tray’s capacity also hinges on the paper size you predominantly use.
Regarding scanning, wireless integration, and memory — these features are generally standard in multi-function copier/printers. Volume and speed are the critical aspects to focus on in this context.
An efficient office copier will feature an automatic document feeder or a duplexer to accommodate high-volume scanning tasks. Higher memory capacity means faster job processing. Furthermore, wireless capabilities allow your team to print, scan, and copy from any device, enhancing their overall efficiency.
Finding the Right Office Copier Matters
The right color copier will make all the difference in your office space. It should also last a long time and need minimal maintenance because, in today’s fast-paced world, you can’t afford to put your business on hold.
If you’re looking for a commercial copier, we can help. Let us know what you need, and we’ll provide you with competitive quotes on a selection of high-quality color copiers. We’ll also throw in a free buyer’s guide.
We took an in-depth look at over 410 commercial copiers to come up with a list of the top pieces of equipment. You can search by max pages printed per minute (PPM), model, B&W/ Color, and more. For detailed information and pricing on the best copier for your office please tell us about your copier needs and get immediate feedback from suppliers in your area.
COMPARE QUOTESBest Office Copiers For Small Businesses (Under $3800)
Here are the top 5 best office copiers, along with their pros, cons, and features:
- Xerox WorkCentre 6515: This copier offers excellent print quality, fast printing speeds, and a range of useful features. Its pros include:
- High-quality prints with a resolution of up to 1,200 x 2,400 dpi
- Fast printing speeds of up to 30 pages per minute
- A large 5-inch touchscreen display that makes it easy to navigate through menus and settings
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
However, its cons include:
- Its large size and weight may make it difficult to move around or fit in smaller offices
- The cost of replacing the toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
Cost: $1500 – $2400
COMPARE QUOTES- Canon image RUNNER ADVANCE C5535i III: This copier is designed for larger offices that need a high-volume printing solution. Its pros include:
- Excellent print quality, with a resolution of up to 2,400 x 2,400 dpi
- Fast printing speeds of up to 35 pages per minute
- Advanced security features, such as user authentication, secure printing, and data encryption
- A customizable 10.1-inch touchscreen display that allows you to personalize your workflow
- Automatic duplex printing and scanning
However, its cons include:
- The copier can be expensive to purchase upfront, and its ongoing maintenance costs can be high
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
Cost: $2500 – $3500
COMPARE QUOTES- HP Color LaserJet Pro MFP M477fdw: This copier is an excellent choice for smaller offices that need a reliable, high-quality printer. Its pros include:
- Excellent print quality, with a resolution of up to 600 x 600 dpi
- Fast printing speeds of up to 28 pages per minute
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 4.3-inch touchscreen display that is easy to use and navigate
- Automatic duplex printing and scanning
However, its cons include:
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $960 – $1200
COMPARE QUOTES- Brother MFC-L2750DW XL: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Fast printing speeds of up to 36 pages per minute
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 2.7-inch color touchscreen display that is easy to use and navigate
- Low cost per page, making it a cost-effective choice for small to medium-sized offices
However, its cons include:
- The print quality is not as high as some of the other copiers on this list, with a maximum resolution of 2400 x 600 dpi
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $400 – $600
COMPARE QUOTES- Ricoh MP C307SPF: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Excellent print quality, with a resolution of up to 1200 x 1200 dpi
- Fast printing speeds of up to 31 pages per minute
- A 10.1-inch touchscreen display that is easy to use and navigate
- Advanced security features, such as user authentication, secure printing, and data encryption
- Automatic duplex printing and scanning
However, its cons include:
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
Cost: $1500 – $2250
COMPARE QUOTESWhen choosing an office copier, it’s crucial to evaluate your unique needs and specifications. Elements like your office size, anticipated printing volume, and budget will play a significant role in determining the ideal copier for your enterprise.
Moreover, prioritize the features essential to your operations. Is safeguarding sensitive data with advanced security functionalities crucial for you? Do you value a user-friendly interface? Is a swift print rate necessary, or is print quality more of a priority?
By reflecting on these considerations and conducting thorough research, you’ll be poised to select the copier that aligns perfectly with your business objectives and printing aspirations.
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Get this: the market for office copy machine manufacturers has exploded to almost $40 billion this year. How does this apply to you? With over 10,000 businesses relying on the best office copiers every day, it’d be crazy not to get one for your company too!
Are you in the market for a brand new office copier? Thankfully for you, we’ve reviewed the top multi-function office copiers for your consideration. Take a look at our copier reviews and ratings to figure out which printer works best for you!
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