The Best Office Copiers on the Market Today | 2023 Review
Is your organization on the hunt to find the best office copiers? Check out our extensive roundup for the best copier brands and models in 2023.
Commercial copiers are essential to organizations of all shapes and sizes. Whether you’re running a small or enterprise-level business, you need a copier machine that’s quick, reliable, and supports the office workflow.
Of course, there’s a lot to consider before making a purchase. After all, these machines don’t come cheap. Plus, the last thing you want is to get stuck with an expensive office copy machine that can’t keep up and is costly to maintain.
To narrow down your search, we’ve compiled a list of the best commercial color copiers on the market today.
What to Look For in a Commercial Copying Machine
When looking to invest in a new copier for your business, there are several key factors to keep in mind. Here’s a quick guide to help you make an informed choice:
- Print speed
- Paper storage
- Scan functions
- Wireless features
- Internal memory
These elements are crucial to meeting your business’s copy and print demands. The necessary print speed, measured in pages per minute (PPM), will vary depending on your specific print and copy workload. Remember, as the volume increases, you’d want a machine with a faster PPM.
When discussing paper capacity, we mean the “tray capacity.” This is directly proportional to your printing and copying volume. The tray’s capacity also hinges on the paper size you predominantly use.
Regarding scanning, wireless integration, and memory — these features are generally standard in multi-function copier/printers. Volume and speed are the critical aspects to focus on in this context.
An efficient office copier will feature an automatic document feeder or a duplexer to accommodate high-volume scanning tasks. Higher memory capacity means faster job processing. Furthermore, wireless capabilities allow your team to print, scan, and copy from any device, enhancing their overall efficiency.
The Top 8 Office Copiers On the Market
Here’s our round-up of the 6 best office copiers on the market today. We based our decision on which machines had the most features, the best reputation, and the best office accessibility.
Toshiba e-STUDIO 8515A Review
Average Price: $46,880
Features and specs: Printing speed between 55 ppm-86 ppm speed, 4 GB memory, 320 GB hard drive, 1.33 GHz processor, 10.1″ Elevate interface, e-BRIDGE NEXT controller, ethernet and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The Toshiba e-STUDIO 8515A color copier is the latest in the Toshiba e-STUDIO lineup. This commercial copier replaced the e-STUDIO 8508A Series and with comes a whole new set of features. It’s also wireless, B&W copy capable, and comes with an inner stapler.
One of its most notable features includes Elevate, which is a brand new touch-screen interface that works like a tablet. It has an embedded browser and customizable icons for improved workflows. The icons provide a one-touch button for functions such as single copy, copy, and staple, and emailing PDFs, to name a few.
THE DETAILS
The e-STUDIO 8515A boasts a swift warm-up duration of just 20 seconds and a copy speed that varies between 4.1 and 5.2 seconds. On average, this machine can churn out 85 pages every minute. Impressively, it can handle a robust monthly cycle of 720,000 pages without any hiccups.
This versatile machine can also send faxes to over 2,000 locations and manage both printing and scanning tasks. It comes with dual paper trays, accommodating up to 3,520 sheets. Additionally, it features a high-capacity tandem tray and a separate 120-sheet bypass tray.
Pros:
- It’s one of the fastest copiers on the market
- Has an intelligent and customizable interface
- It’s a multi-function machine
Cons:
- High purchase costs
- High maintenance costs
- Not suitable for smaller businesses
Overall, this is the perfect copier for enterprise-level organizations that handle a large volume of paperwork. Of course, due to the price, you would likely have to lease the machine.
Features and specs: Printing speed between 55 ppm-86 ppm speed, 4 GB memory, 320 GB hard drive, 1.33 GHz processor, 10.1″ Elevate interface, e-BRIDGE NEXT controller, ethernet and wi-fi connectivity
Altalink B8100 Copier Review
Average Price: $46,880
Xerox® AltaLink® can automate your business workflows to free up valuable time. They are protected by comprehensive security features and true Workplace Assistants, so they’ll quickly get a lot more done than just printing for you.
Pros:
- The black and white MFP supports tabloid paper, which is a little larger than typical letter-sized sheets.
- The monochrome laser printer has support for Tabloid sized printing. This type of printout will be slightly bigger than the normal A4 sheet size you see in most printers out there today.
- The tablet-like intuitive user interface lets you personalize, simplify and speed through repetitive tasks for maximum productivity.
- The printer’s native mobility features make it easy to connect and print from any device.
- Apps and solutions can help bridge the gap between physical and digital worlds to provide businesses with an all-inclusive package.
Cons:
- Large purchase costs
- Higher maintenance costs
| Standard functions |
Copy, Email, Print, Scan
|
|---|---|
| Optional functions |
Walkup fax, Xerox Integrated RFID Card Reader
|
| Print speed |
up to 45 ppm
|
| Duty cycle | Up to 200,000 images/month |
| Maximum print resolution |
1200 x 2400 dpi
|
With ConnectKey® Technology, cyber-intrusion is no longer a threat. In addition to your printer’s security features, we’ve implemented our own data protection protocols for the highest level of safety and privacy available today.
Sharp MX-5070N A3 Tabloid-size Copier Review
Average Price: $5,399
Features and specs: Printing speeds up to 50 ppm, 1.9 GHz multi-processor, 5 GB memory, 500 GB hard drive, 1200-3600 sheet capacity, laser technology, walk-up motion sensor, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The MX-5070N A3 is part of Sharp’s Color Advanced series. This machine is a multi-function machine packed with features, and it sports a two-headed document feeder that can scan up to 200 images per minute.
The walk-up motion sensor detects your presence from a short distance, complemented by a 10.1″ customizable LCD screen. This LCD interface is intuitive, allowing interactions like “tap,” “flick,” and “slide,” mirroring smartphone usability. Sharp has also integrated a pull-out keyboard, making it easier to input email addresses and other details. This machine’s multi-functionality doesn’t stop at copying; it’s adept at sending emails, faxing, printing, and scanning as well.
THE DETAILS
The machine warms up in approximately 15 seconds, and the first color copy is ready in about 8.1 seconds. This equipment comes with automatic duplexing as a standard feature. Initially, its paper capacity is 550 sheets, but upgrades are available, allowing you to expand up to a whopping 6,300 sheets. These upgrade options can cost anywhere from $855 to $2,000.
In addition, there’s a single-duplexing document feeder that can hold up to 150 sheets, complemented by a 250-sheet exit tray. Beyond the regular trays, the copier provides additional finishing tools, such as an internal stapler that can handle 50 sheets. The price for these accessories varies.
Pros:
- Has an automatic document feeder
- Fast copying and printing times
- It’s feature-rich and can accommodate all workflows
Cons:
- Standard paper capacity is a bit low
- Accessories are more like costly upgrades
- It’s one of the more expensive models
Overall this multi-functional and feature-rich copier is perfect for small to mid-level organizations. There’s even a leasing option, and it’s a mobile-friendly machine.
HP Enterprise Flow M880z MFP A2W75A With Finisher
Average Price: $8,999
Features: Printing speeds up to 45 ppm, HP ImageREt 4800 resolution technology, automatic paper sensor, 2.5 GB memory, 500 GB hard drive, 4×500 sheet input tray, two-sided single-pass scanning, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The HP Enterprise Flow M880z is a top of the line, enterprise commercail copier machine with printing and scanning functions. One of the features we like most on this color copier is the HP EveryPage, which detects potential errors and missed pages before your copies come out. At 45 ppm, it’s also an incredibly fast machine.
This device comes with a user-friendly LCD touchscreen, paired with a spacious pull-out keyboard, facilitating smooth swiping, tapping, and typing actions. The copier excels by offering double-sided single-pass scanning for quick operations, and its mobile compatibility ensures employees can effortlessly print from their mobile devices.
THE DETAILS
Furthermore, streamline content and process management using HP’s Flow CRM, which provides functionalities like file sharing. The machine is fitted with an automatic document feeder, and it also boasts an array of finishing tools such as stapling and stitching.
Pros:
- Has an automatic document feeder
- Offers two-sided single-pass scanning
- It’s CRM accommodate all kinds of workflows
Cons:
- It’s one of the pricier models, so you’ll likely need to lease
- Its standard paper capacity is lower than we’d like
Overall, the HP Enterprise Flow M880z offers excellent value for its price. However, we’d like to see a higher standard paper capacity on HP’s upcoming models.
Canon ImageRunner Advance C5560i III Copier Review
Average Price: $7,990
Features: Printing speeds up to 60 ppm, 4 GB memory, 250 GB hard drive, Canon Dual Custom Processor, My ADVANCE security features, automatic document feature, ethernet, and wireless connectivity
COPIER BENEFITS AND FEATURES
Canon has updated its third-generation ImageRunner Advance series, and the C5560i color copier is packed with features. For starters, it has upgraded security features such as Security Information Event Management (SEIM), which integrates customers’ information automatically. This allows your IT team to detect any potential threats across the globe.
This model, in particular, has quick page speeds at 60 ppm and produces the first-page copy within 4.5 seconds. That makes this copier one of the most efficient on our list. The copy machine’s memory and RAM can also be upgraded from 4 GB of memory and 250 GB of hard drive to 1 TB.
THE DETAILS
The device boasts a 10.1″ touchscreen control panel, offering a user experience reminiscent of a smartphone. This panel includes the “My ADVANCE” feature, allowing users to tailor specific functionalities, such as their personal address book, to optimize their workflow.
Apart from producing vibrant color copies, this machine facilitates mobile printing and scanning. True to Canon’s signature offerings, the C5560i features a standard dual 550-sheet paper tray and an auxiliary 100-sheet bypass. It has a default output capacity of 250 sheets. Automatic double-sided printing is available, and upgrades to larger paper trays can be acquired at an extra cost.
There are also several finishing options, including stapling and hole punching.
Pros:
- High paper output speed
- Advanced security features
- Automatic duplexing
Cons:
- Not suitable for smaller businesses
Overall this is one of our favorite color copiers on the list. The only thing we don’t like is that this model, in particular, is aimed at small businesses; however, it’s more of a mid-level to enterprise machine.
Xerox AltaLink C8070/HXF2 Color Copier Review
Average Price: $31,000
Features: Print speeds up to 70 ppm, monthly duty cycle of 300,000 pages, 1.91 GHz processor, 8 GB memory, 250 GB hard drive, ethernet, and wi-fi direct connectivity, color touch screen
COPIER BENEFITS AND FEATURES
The Xerox AltaLink 8000 color copier series is meant for high-volume workflows. The C870 offers the standard paper handling of two trays of 520 sheets each, as well as a 100-sheet bypass. This machine also boasts a high-capacity tandem module tray that totals up to 2,000 sheets and a single-pass duplexing document feeder with a 130-sheet capacity.
If you need to operate at a higher volume, you can opt for a 2,000-sheet capacity feeder and a 60-sheet envelope tray. The maximum paper capacity for this option is 5,140 sheets.
THE DETAILS
This device doesn’t just copy; it prints, scans, and faxes in both monochrome and color. Featuring a 10.1″ touchscreen, it’s compatible with numerous applications, such as AppleAir print, Google Cloud Print, and Mopria, among others. Users have the convenience of printing and scanning documents directly from platforms like Microsoft 365, OneDrive, DocuShare, Google Drive, Dropbox, and from their mobile devices.
Furthermore, security is paramount for Xerox. Partnering with McAfee, the company integrates a vast array of security measures into its devices. These encompass user and network authentication, secure print, hard drive overwrite, IP address filtering, access management, and several other safeguards.
Pros:
- It has an automatic document feeder
- It’s incredibly fast
- It’s feature-rich with maximum security
Cons:
- Not intended for smaller businesses
- There are no finishing accessories for the C8070
Overall the Xerox AltaLink C8070 is a high-speed and high-capacity color copier. Unfortunately, it’s only intended for high-volume businesses.
Xerox VersaLink C7030/TXFM2 Color Multifunction Copier Review
Average Price: $15,193
Features: Print speed up to 30 ppm, automatic duplexing, 12-second warm-up time, 4 GB memory, 320 GB hard drive, 7″ color touch screen display, ethernet and wi-fi connectivity, 1.05 GHz dual-core processor, finishing accessories
COPIER BENEFITS AND FEATURES
The Xerox VeraLink C7030 is another enterprise-level color copying machine that boasts a first-page print time of 7 seconds or less. It has a maximum monthly duty cycle of 129,000 pages and only takes up to 12 seconds to completely warm-up.
Featuring both high-speed ethernet and Wi-Fi capabilities, this device effortlessly manages your copying, printing, scanning, and faxing needs. It comes with a 7″ color touchscreen interface and is versatile in its compatibility, supporting numerous operating systems such as Linux, MS Windows Server 2003, MS Windows 7, MS Windows 2000 Server, MS Windows 2008 Server, HP-UX 11i v3, Apple Mac OS X 10.10, among others.
THE DETAILS
This machine has a document feeder capacity of 150 sheets as well as a bypass feeder capacity of 100 sheets. It also comes standard with a stapler finishing accessory and a 520-sheet capacity tray.
Pros:
- Has automatic duplexing
- Works with virtually all operating systems
- Comes with a stapler finisher
- High-volume copying and printing capacity
Cons:
- Not as fast as other copying machines in its price range
- Not suitable for smaller businesses
- Only comes standard with one finishing accessories
Overall the Xerox VersaLink C7030 is a heavy-duty copier matching that gets the job done for mid-level to enterprise-level businesses. However, we feel it could be much faster if Xerox had upgraded their processor for this series. That’s not to say that a 7-second page isn’t fast, but compared to the speeds of the other copiers on this list, it falls short.
Sharp MX-M1205 Copier Review
Average Price: $63,000
If you need lightning-speed printing this is for you. This commercial copy or print is more than 120 pages per minute.
Sharp’s new MX-M1055 and M1205 High-Speed Monochrome Series printers are designed to streamline your document workflow through advanced technology. They can be found in walk-up office environments, corporate data centers, or high-volume copy rooms.
Pros:
- An external Fiery FS200 Monochrome Print Server with Command WorkStation is available for environments that need precision job management. The Sharp touch-screen offers unparalleled control and ease of use, which comes standard in the fully integrated Command WorkStation software package.
- Powerful multi-processor controller designed to quickly execute the complex copy, print, and scan jobs.
- Prints 120 OOM Digital MFP
- Paper Capacity 13,500 Sheets
- These high-volume workhorses are perfect for productivity and reliability in areas where two engine speeds (105ppm and 120ppm) with standard networking, flexible configurations, etc.
- The large 15.4″ display is a high-resolution touch screen that provides a real-time scan preview, making it easier to adjust your documents and avoid errors or mistakes during the process.
- Awarded Buyers Lab 2019 Highly Recommended and buyers Lab 2019 Line of the Year.
Cons:
- High purchase costs
- High maintenance costs
The Sharp 1200 x 1200 dpi print resolution and Adobe® PostScript® technology produce professional-looking monochrome documents with razor-sharp image quality. The paper feed option’s air-feed technology offers higher reliability while giving your business more media capabilities.
Finding the Right Office Copier Matters
The right color copier will make all the difference in your office space. It should also last a long time and need minimal maintenance because, in today’s fast-paced world, you can’t afford to put your business on hold.
If you’re looking for a commercial copier, we can help. Let us know what you need, and we’ll provide you with competitive quotes on a selection of high-quality color copiers. We’ll also throw in a free buyer’s guide.
We took an in-depth look at over 410 commercial copiers to come up with a list of the top pieces of equipment. You can search by max pages printed per minute (PPM), model, B&W/ Color, and more. For detailed information and pricing on the best copier for your office please tell us about your copier needs and get immediate feedback from suppliers in your area.
Best Office Copiers For Small Businesses (Under $3500)
Here are the top 5 best office copiers, along with their pros, cons, and features:
- Xerox WorkCentre 6515: This copier offers excellent print quality, fast printing speeds, and a range of useful features. Its pros include:
- High-quality prints with a resolution of up to 1,200 x 2,400 dpi
- Fast printing speeds of up to 30 pages per minute
- A large 5-inch touchscreen display that makes it easy to navigate through menus and settings
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
However, its cons include:
- Its large size and weight may make it difficult to move around or fit in smaller offices
- The cost of replacing the toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
Cost: $1500 – $2000
- Canon image RUNNER ADVANCE C5535i III: This copier is designed for larger offices that need a high-volume printing solution. Its pros include:
- Excellent print quality, with a resolution of up to 2,400 x 2,400 dpi
- Fast printing speeds of up to 35 pages per minute
- Advanced security features, such as user authentication, secure printing, and data encryption
- A customizable 10.1-inch touchscreen display that allows you to personalize your workflow
- Automatic duplex printing and scanning
However, its cons include:
- The copier can be expensive to purchase upfront, and its ongoing maintenance costs can be high
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
Cost: $2500 – $3200
- HP Color LaserJet Pro MFP M477fdw: This copier is an excellent choice for smaller offices that need a reliable, high-quality printer. Its pros include:
- Excellent print quality, with a resolution of up to 600 x 600 dpi
- Fast printing speeds of up to 28 pages per minute
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 4.3-inch touchscreen display that is easy to use and navigate
- Automatic duplex printing and scanning
However, its cons include:
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $900 – $1100
- Brother MFC-L2750DW XL: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Fast printing speeds of up to 36 pages per minute
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 2.7-inch color touchscreen display that is easy to use and navigate
- Low cost per page, making it a cost-effective choice for small to medium-sized offices
However, its cons include:
- The print quality is not as high as some of the other copiers on this list, with a maximum resolution of 2400 x 600 dpi
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $400 – $550
- Ricoh MP C307SPF: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Excellent print quality, with a resolution of up to 1200 x 1200 dpi
- Fast printing speeds of up to 31 pages per minute
- A 10.1-inch touchscreen display that is easy to use and navigate
- Advanced security features, such as user authentication, secure printing, and data encryption
- Automatic duplex printing and scanning
However, its cons include:
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
Cost: $1500 – $2450
When choosing an office copier, it’s crucial to evaluate your unique needs and specifications. Elements like your office size, anticipated printing volume, and budget will play a significant role in determining the ideal copier for your enterprise.
Moreover, prioritize the features essential to your operations. Is safeguarding sensitive data with advanced security functionalities crucial for you? Do you value a user-friendly interface? Is a swift print rate necessary, or is print quality more of a priority?
By reflecting on these considerations and conducting thorough research, you’ll be poised to select the copier that aligns perfectly with your business objectives and printing aspirations.
View More Copier Reviews
Get this: the market for office copy machine manufacturers has exploded to almost $40 billion this year. How does this apply to you? With over 10,000 businesses relying on the best office copiers every day, it’d be crazy not to get one for your company too!
Are you in the market for a brand new office copier? Thankfully for you, we’ve reviewed the top multi-function office copiers for your consideration. Take a look at our copier reviews and ratings to figure out which printer works best for you!