The Best Office Copiers on the Market Today | 2023 Review
Is your organization on the hunt to find the best office copiers? Check out our extensive roundup for the best copier brands and models in 2023.
Commercial copiers are essential to organizations of all shapes and sizes. Whether you’re running a small or enterprise-level business, you need a copier machine that’s quick, reliable, and supports the office workflow.
Of course, there’s a lot to consider before making a purchase. After all, these machines don’t come cheap. Plus, the last thing you want is to get stuck with an expensive office copy machine that can’t keep up and is costly to maintain.
To narrow down your search, we’ve compiled a list of the best commercial color copiers on the market today.
What to Look For in a Commercial Copying Machine
Before purchasing a new copying machine for your business, you have a few things you’ll want to consider. Here’s your office copier checklist:
- Print speed
- Paper capacity
- Scanning abilities
- Wireless connectivity
- Memory
The above listed are the essential components of your business’s copying and printing needs. The print speed you require will depend entirely on your copying and printing volume. The higher the volume, the higher the speed—pages per minute (PPM)—you’ll want.
When we talk about paper capacity, we’re referring the the “tray capacity.” Once again, this is directly related to your copying and printing volume. Your tray capacity will also depend on the size of the paper you choose to use.
As for the scanning, wireless connectivity, and memory—all of these things typically come standard with a multi-function copier/printer. The most important factors to look at here are volume and speed.
A good office copier will have an automatic document feeder or duplexer for high-volume scanning. Additionally, the higher the memory capacity, the quicker the machine will be able to process jobs. Having wireless connectivity also ensures that your employees can print, scan, and copy from any device, contributing to their overall productivity rate.
The Top 8 Office Copiers On the Market
Here’s our round-up of the 6 best office copiers on the market today. We based our decision on which machines had the most features, the best reputation, and the best office accessibility.
Toshiba e-STUDIO 8515A Review
Average Price: $46,880
Features and specs: Printing speed between 55 ppm-86 ppm speed, 4 GB memory, 320 GB hard drive, 1.33 GHz processor, 10.1″ Elevate interface, e-BRIDGE NEXT controller, ethernet and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The Toshiba e-STUDIO 8515A color copier is the latest in the Toshiba e-STUDIO lineup. This commercial copier replaced the e-STUDIO 8508A Series and with comes a whole new set of features. It’s also wireless, B&W copy capable, and comes with an inner stapler.
One of its most notable features includes Elevate, which is a brand new touch-screen interface that works like a tablet. It has an embedded browser and customizable icons for improved workflows. The icons provide a one-touch button for functions such as single copy, copy, and staple, and emailing PDFs, to name a few.
THE DETAILS
The e-STUDIO 8515A has a quick warm-up time of 20 seconds and a copy time that ranges from 4.1 seconds to 5.2 seconds. Roughly, this copier can produce 85 pages per minute. Moreover, it offers a heavy-duty cycle of 720,000 pages per month—without breaking down.
The copier is also capable of sending faxes to over 2,000 destinations, printing, and scanning documents. It’s equipped with two paper trays to support a capacity of 3,520 sheets, and it boasts a large-capacity tandem tray feeder and a 120-sheet bypass.
Pros:
- It’s one of the fastest copiers on the market
- Has an intelligent and customizable interface
- It’s a multi-function machine
Cons:
- High purchase costs
- High maintenance costs
- Not suitable for smaller businesses
Overall, this is the perfect copier for enterprise-level organizations that handle a large volume of paperwork. Of course, due to the price, you would likely have to lease the machine.
Features and specs: Printing speed between 55 ppm-86 ppm speed, 4 GB memory, 320 GB hard drive, 1.33 GHz processor, 10.1″ Elevate interface, e-BRIDGE NEXT controller, ethernet and wi-fi connectivity
Altalink B8100 Copier Review
Average Price: $46,880
Xerox® AltaLink® can automate your business workflows to free up valuable time. They are protected by comprehensive security features and true Workplace Assistants, so they’ll quickly get a lot more done than just printing for you.
Pros:
- The black and white MFP supports tabloid paper, which is a little larger than typical letter-sized sheets.
- The monochrome laser printer has support for Tabloid sized printing. This type of printout will be slightly bigger than the normal A4 sheet size you see in most printers out there today.
- The tablet-like intuitive user interface lets you personalize, simplify and speed through repetitive tasks for maximum productivity.
- The printer’s native mobility features make it easy to connect and print from any device.
- Apps and solutions can help bridge the gap between physical and digital worlds to provide businesses with an all-inclusive package.
Cons:
- Large purchase costs
- Higher maintenance costs
| Standard functions |
Copy, Email, Print, Scan
|
|---|---|
| Optional functions |
Walkup fax, Xerox Integrated RFID Card Reader
|
| Print speed |
up to 45 ppm
|
| Duty cycle | Up to 200,000 images/month |
| Maximum print resolution |
1200 x 2400 dpi
|
With ConnectKey® Technology, cyber-intrusion is no longer a threat. In addition to your printer’s security features, we’ve implemented our own data protection protocols for the highest level of safety and privacy available today.
Sharp MX-5070N A3 Tabloid-size Copier Review
Average Price: $5,399
Features and specs: Printing speeds up to 50 ppm, 1.9 GHz multi-processor, 5 GB memory, 500 GB hard drive, 1200-3600 sheet capacity, laser technology, walk-up motion sensor, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The MX-5070N A3 is part of Sharp’s Color Advanced series. This machine is a multi-function machine packed with features, and it sports a two-headed document feeder that can scan up to 200 images per minute.
The walk-up motion sensor can sense you from just a few feet away, and it has a 10.1″ customizable LCD screen. The LCD allows you to ‘tap,” “flick,” and “slide,” much like you would on your smartphone. Sharp also includes a retractable keyboard for entering email addresses, and other information as the multi-functionality of this machine allows you to not only copy but send an email, faxes, print, and scan.
THE DETAILS
Warm-time takes up to 15 seconds and first copy time—in color—takes roughly 8.1 seconds. Automatic duplexing comes standard with this machine, and while the paper inputs start with 550 sheets, there are options to upgrade to achieve the maximum capacity of 6,300 sheets. These options will range from $855 to $2,000 in price.
There’s also a standard single-duplexing document feeder with a 150 sheet capacity and a 250 sheet exit tray. Aside from the standard trays, the office copier also offers finishing accessories such as an inner 50-sheet stapling finisher. Accessories also range in price.
Pros:
- Has an automatic document feeder
- Fast copying and printing times
- It’s feature-rich and can accommodate all workflows
Cons:
- Standard paper capacity is a bit low
- Accessories are more like costly upgrades
- It’s one of the more expensive models
Overall this multi-functional and feature-rich copier is perfect for small to mid-level organizations. There’s even a leasing option, and it’s a mobile-friendly machine.
HP Enterprise Flow M880z MFP A2W75A With Finisher
Average Price: $8,999
Features: Printing speeds up to 45 ppm, HP ImageREt 4800 resolution technology, automatic paper sensor, 2.5 GB memory, 500 GB hard drive, 4×500 sheet input tray, two-sided single-pass scanning, ethernet, and wi-fi connectivity
COPIER BENEFITS AND FEATURES
The HP Enterprise Flow M880z is a top of the line, enterprise commercail copier machine with printing and scanning functions. One of the features we like most on this color copier is the HP EveryPage, which detects potential errors and missed pages before your copies come out. At 45 ppm, it’s also an incredibly fast machine.
The machine is equipped with an intuitive LCD touch screen and a large pull-out keyboard to allow you to swipe, tap, and type with ease. This quality copier also offers double-sided single-pass scanning for speed, and it’s mobile-friendly, so your employees can print with ease right from their mobile device.
THE DETAILS
Moreover, you can manage content and workflow with HP’s FLow CRM, which gives you options such as file sharing. It’s equipped with an automatic document feeder, and several finishing accessories come with this machine, including stapling and stitching.
Pros:
- Has an automatic document feeder
- Offers two-sided single-pass scanning
- It’s CRM accommodate all kinds of workflows
Cons:
- It’s one of the pricier models, so you’ll likely need to lease
- Its standard paper capacity is lower than we’d like
Overall, the HP Enterprise Flow M880z offers excellent value for its price. However, we’d like to see a higher standard paper capacity on HP’s upcoming models.
Canon ImageRunner Advance C5560i III Copier Review
Average Price: $7,990
Features: Printing speeds up to 60 ppm, 4 GB memory, 250 GB hard drive, Canon Dual Custom Processor, My ADVANCE security features, automatic document feature, ethernet, and wireless connectivity
COPIER BENEFITS AND FEATURES
Canon has updated its third-generation ImageRunner Advance series, and the C5560i color copier is packed with features. For starters, it has upgraded security features such as Security Information Event Management (SEIM), which integrates customers’ information automatically. This allows your IT team to detect any potential threats across the globe.
This model, in particular, has quick page speeds at 60 ppm and produces the first-page copy within 4.5 seconds. That makes this copier one of the most efficient on our list. The copy machine’s memory and RAM can also be upgraded from 4 GB of memory and 250 GB of hard drive to 1 TB.
THE DETAILS
There’s also a 10.1″ flat screen control panel that operates with the ease of a smartphone. The flat-screen control panel has a feature called My ADVANCE that allows users to customize certain features, including their personal address book, to streamline their workflow.
This machine also supports mobile printing and scanning in addition to producing color copies. Like all of Canon’s machines, the C5560i comes with a standard dual 550-paper tray and a 100-sheet bypass. Its standard output is 250 sheets. Automatic duplexing is supported, and larger paper trays are offered for an additional price.
There are also several finishing options, including stapling and hole punching.
Pros:
- High paper output speed
- Advanced security features
- Automatic duplexing
Cons:
- Not suitable for smaller businesses
Overall this is one of our favorite color copiers on the list. The only thing we don’t like is that this model, in particular, is aimed at small businesses; however, it’s more of a mid-level to enterprise machine.
Xerox AltaLink C8070/HXF2 Color Copier Review
Average Price: $31,000
Features: Print speeds up to 70 ppm, monthly duty cycle of 300,000 pages, 1.91 GHz processor, 8 GB memory, 250 GB hard drive, ethernet, and wi-fi direct connectivity, color touch screen
COPIER BENEFITS AND FEATURES
The Xerox AltaLink 8000 color copier series is meant for high-volume workflows. The C870 offers the standard paper handling of two trays of 520 sheets each, as well as a 100-sheet bypass. This machine also boasts a high-capacity tandem module tray that totals up to 2,000 sheets and a single-pass duplexing document feeder with a 130-sheet capacity.
If you need to operate at a higher volume, you can opt for a 2,000-sheet capacity feeder and a 60-sheet envelope tray. The maximum paper capacity for this option is 5,140 sheets.
THE DETAILS
In addition to copying, this machine is capable of printing, scanning, and faxing in both color and black and white. It has a 10.1″ touch screen and hosts a variety of apps, including AppleAir print, Google Cloud Print, and Mopria, just to name a few. Users will be able to print and scan documents from Microsoft 365, OneDrive, DocuShare, Google Drive, and DropBox, as well as their mobile devices.
Lastly, Xerox includes a multitude of security features in all its machines as the company is partners with McAfee. Those features include user authentication, secure print, network authentication, hard drive overwrite, IP address filtering, access controls, and many more.
Pros:
- It has an automatic document feeder
- It’s incredibly fast
- It’s feature-rich with maximum security
Cons:
- Not intended for smaller businesses
- There are no finishing accessories for the C8070
Overall the Xerox AltaLink C8070 is a high-speed and high-capacity color copier. Unfortunately, it’s only intended for high-volume businesses.
Xerox VersaLink C7030/TXFM2 Color Multifunction Copier Review
Average Price: $15,193
Features: Print speed up to 30 ppm, automatic duplexing, 12-second warm-up time, 4 GB memory, 320 GB hard drive, 7″ color touch screen display, ethernet and wi-fi connectivity, 1.05 GHz dual-core processor, finishing accessories
COPIER BENEFITS AND FEATURES
The Xerox VeraLink C7030 is another enterprise-level color copying machine that boasts a first-page print time of 7 seconds or less. It has a maximum monthly duty cycle of 129,000 pages and only takes up to 12 seconds to completely warm-up.
With high-speed ethernet and wi-fi connectivity options, this machine can handle all your copying, printing, scanning, and faxing tasks with ease. It’s equipped with a 7″ color touch-screen display, and it’s compatible with a range of operating systems including Linux, MS Window Server 2003, MS Windows 7, MS Windows 2000 Server, MS Windows 2008 Server, HP-UX 11i v3, Apple Mac OS X 10.10, and many more.
THE DETAILS
This machine has a document feeder capacity of 150 sheets as well as a bypass feeder capacity of 100 sheets. It also comes standard with a stapler finishing accessory and a 520-sheet capacity tray.
Pros:
- Has automatic duplexing
- Works with virtually all operating systems
- Comes with a stapler finisher
- High-volume copying and printing capacity
Cons:
- Not as fast as other copying machines in its price range
- Not suitable for smaller businesses
- Only comes standard with one finishing accessories
Overall the Xerox VersaLink C7030 is a heavy-duty copier matching that gets the job done for mid-level to enterprise-level businesses. However, we feel it could be much faster if Xerox had upgraded their processor for this series. That’s not to say that a 7-second page isn’t fast, but compared to the speeds of the other copiers on this list, it falls short.
Sharp MX-M1205 Copier Review
Average Price: $63,000
If you need lightning-speed printing this is for you. This commercial copy or print is more than 120 pages per minute.
Sharp’s new MX-M1055 and M1205 High-Speed Monochrome Series printers are designed to streamline your document workflow through advanced technology. They can be found in walk-up office environments, corporate data centers, or high-volume copy rooms.
Pros:
- An external Fiery FS200 Monochrome Print Server with Command WorkStation is available for environments that need precision job management. The Sharp touch-screen offers unparalleled control and ease of use, which comes standard in the fully integrated Command WorkStation software package.
- Powerful multi-processor controller designed to quickly execute the complex copy, print, and scan jobs.
- Prints 120 OOM Digital MFP
- Paper Capacity 13,500 Sheets
- These high-volume workhorses are perfect for productivity and reliability in areas where two engine speeds (105ppm and 120ppm) with standard networking, flexible configurations, etc.
- The large 15.4″ display is a high-resolution touch screen that provides a real-time scan preview, making it easier to adjust your documents and avoid errors or mistakes during the process.
- Awarded Buyers Lab 2019 Highly Recommended and buyers Lab 2019 Line of the Year.
Cons:
- High purchase costs
- High maintenance costs
The Sharp 1200 x 1200 dpi print resolution and Adobe® PostScript® technology produce professional-looking monochrome documents with razor-sharp image quality. The paper feed option’s air-feed technology offers higher reliability while giving your business more media capabilities.
Finding the Right Office Copier Matters
The right color copier will make all the difference in your office space. It should also last a long time and need minimal maintenance because, in today’s fast-paced world, you can’t afford to put your business on hold.
If you’re looking for a commercial copier, we can help. Let us know what you need, and we’ll provide you with competitive quotes on a selection of high-quality color copiers. We’ll also throw in a free buyer’s guide.
We took an in-depth look at over 410 commercial copiers to come up with a list of the top pieces of equipment. You can search by max pages printed per minute (PPM), model, B&W/ Color, and more. For detailed information and pricing on the best copier for your office please tell us about your copier needs and get immediate feedback from suppliers in your area.
Best Office Copiers For Small Businesses (Under $3500)
Here are the top 5 best office copiers, along with their pros, cons, and features:
- Xerox WorkCentre 6515: This copier offers excellent print quality, fast printing speeds, and a range of useful features. Its pros include:
- High-quality prints with a resolution of up to 1,200 x 2,400 dpi
- Fast printing speeds of up to 30 pages per minute
- A large 5-inch touchscreen display that makes it easy to navigate through menus and settings
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
However, its cons include:
- Its large size and weight may make it difficult to move around or fit in smaller offices
- The cost of replacing the toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
Cost: $1500 – $2000
- Canon image RUNNER ADVANCE C5535i III: This copier is designed for larger offices that need a high-volume printing solution. Its pros include:
- Excellent print quality, with a resolution of up to 2,400 x 2,400 dpi
- Fast printing speeds of up to 35 pages per minute
- Advanced security features, such as user authentication, secure printing, and data encryption
- A customizable 10.1-inch touchscreen display that allows you to personalize your workflow
- Automatic duplex printing and scanning
However, its cons include:
- The copier can be expensive to purchase upfront, and its ongoing maintenance costs can be high
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
Cost: $2500 – $3200
- HP Color LaserJet Pro MFP M477fdw: This copier is an excellent choice for smaller offices that need a reliable, high-quality printer. Its pros include:
- Excellent print quality, with a resolution of up to 600 x 600 dpi
- Fast printing speeds of up to 28 pages per minute
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 4.3-inch touchscreen display that is easy to use and navigate
- Automatic duplex printing and scanning
However, its cons include:
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $900 – $1100
- Brother MFC-L2750DW XL: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Fast printing speeds of up to 36 pages per minute
- Automatic duplex printing and scanning, which helps save paper
- Wi-Fi connectivity, making it easy to print from mobile devices
- A 2.7-inch color touchscreen display that is easy to use and navigate
- Low cost per page, making it a cost-effective choice for small to medium-sized offices
However, its cons include:
- The print quality is not as high as some of the other copiers on this list, with a maximum resolution of 2400 x 600 dpi
- The automatic document feeder can be prone to paper jams if not used correctly
- The copier may not be suitable for larger offices that need a high-volume printing solution
Cost: $400 – $550
- Ricoh MP C307SPF: This copier is an excellent all-in-one solution that offers a range of features at an affordable price. Its pros include:
- Excellent print quality, with a resolution of up to 1200 x 1200 dpi
- Fast printing speeds of up to 31 pages per minute
- A 10.1-inch touchscreen display that is easy to use and navigate
- Advanced security features, such as user authentication, secure printing, and data encryption
- Automatic duplex printing and scanning
However, its cons include:
- The copier may be too advanced for smaller offices that do not need such a high-volume printing solution
- The large size and weight of the copier can make it difficult to move around or fit in smaller offices
- The cost of replacing toner cartridges can be high, particularly if you need to print large volumes of documents
Cost: $1500 – $2450
When selecting an office copier, it is important to consider your specific needs and requirements. Factors such as the size of your office, the volume of printing you need to do, and your budget will all influence which copier is the best fit for your business.
Additionally, you should consider the features that are most important to you. Do you need advanced security features to protect sensitive data? Do you need a copier that is easy to use and navigate? Do you need a copier with fast printing speeds or one that offers high-quality prints?
By considering these factors and doing your research, you can find the office copier that is the best fit for your business and will help you achieve your printing goals.
View More Copier Reviews
Get this: the market for office copy machine manufacturers has exploded to almost $40 billion this year. How does this apply to you? With over 10,000 businesses relying on the best office copiers every day, it’d be crazy not to get one for your company too!
Are you in the market for a brand new office copier? Thankfully for you, we’ve reviewed the top multi-function office copiers for your consideration. Take a look at our copier reviews and ratings to figure out which printer works best for you!