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Best Office Copiers
Quick answer: The best office copier depends on your monthly print volume. Small businesses (under ~5,000 pages/month) do well with a compact color MFP like the Brother MFC-L8900CDW or Canon imageCLASS MF753Cdw; medium offices need an A3 workgroup copier like the Canon imageRUNNER C3835i or Sharp MX-5070N; large or production environments need high-volume machines like the Xerox AltaLink C8155 or Canon C5860i. The fastest way to get an accurate price is to compare quotes from local providers.
Best office copiers at a glance
Prices are 2026 national-average purchase estimates and vary by configuration, color vs. mono, and provider. Most businesses lease — see copier leasing and full pricing.
Best office copiers for small businesses
For small businesses, the best office copiers are compact color laser MFPs like the Brother MFC-L8900CDW and Canon imageCLASS MF753Cdw — they deliver color printing, scanning, duplexing, and wireless in a small footprint with low running costs, without a major capital outlay. Here are our top seven picks for offices printing under ~5,000 pages a month.
| 1. Brother MFC-L8900CDW | Est. $700–$900 |
A reliable color laser all-in-one built for real small-office workloads, printing around 33 ppm with strong page yields and a low cost per page. It’s a frequent “best small business copier” pick for good reason: dependable, affordable, and easy to run.
Advantages: Low running cost; fast ~33 ppm color; auto duplex and ADF; wireless and mobile print.
Disadvantages: A4 only (no tabloid); not for high volume.
| 2. Canon imageCLASS MF753Cdw | Est. $550–$850 |
A polished color laser MFP that prints, copies, scans, and faxes at about 34 ppm with a crisp touchscreen and quick first-page-out. A great all-rounder for teams that want Canon reliability without stepping up to a floor-standing machine.
Advantages: ~34 ppm color; intuitive touchscreen; solid security; compact.
Disadvantages: Toner adds up at higher volume; A4 only.
| 3. HP Color LaserJet Pro MFP 4301fdw | Est. $550–$750 |
HP’s small-office workhorse prints around 35 ppm with strong security and a fast first page. It’s a smart pick for offices already invested in the HP ecosystem that want speed and easy fleet management.
Advantages: ~35 ppm color; robust security; fast first page; simple to manage.
Disadvantages: Higher-yield toner recommended for volume; A4 only.
| 4. Xerox VersaLink C415 | Est. $900–$1,400 |
A step-up color MFP that runs about 40 ppm and adds Xerox ConnectKey apps and enterprise-grade security in a small-workgroup body. Ideal for a growing small office that wants room to scale.
Advantages: ~40 ppm; ConnectKey app platform; strong security; flexible paper handling.
Disadvantages: Pricier than entry MFPs; more features than a tiny office needs.
| 5. Ricoh IM C401F | Est. $1,800–$3,000 |
A compact A4 color MFP that packs many capabilities usually reserved for larger A3 systems, at around 42 ppm. A favorite for branch offices and shared workspaces that need advanced features without dedicating floor space.
Advantages: ~42 ppm; A3-class features in an A4 footprint; strong cloud/mobile workflows.
Disadvantages: Higher price for a compact unit; occasional tabloid needs may require A3.
| 6. Epson WorkForce Pro WF-C5890 | Est. $700–$1,000 |
A color inkjet MFP that prints around 25 ppm with an exceptionally low cost per page and low power draw — a strong choice for budget-conscious offices that still want color and a small footprint.
Advantages: Very low cost per page; energy-efficient; quiet; color capable.
Disadvantages: Inkjet (not laser); slower than laser peers; A4 only.
| 7. Brother MFC-L2820DW | Est. $300–$450 |
The budget mono pick: a monochrome laser MFP at about 36 ppm for text-heavy offices that don’t need color. Inexpensive to buy and run, and hard to beat on value for basic document work.
Advantages: Very affordable; ~36 ppm mono; low cost per page; compact.
Disadvantages: No color; light-duty build; basic finishing.
Compare Small-Business Copier Quotes →
Best office copiers for medium-sized jobs
For medium offices (roughly 10–50 people, ~5,000–20,000 pages/month), the best copiers are A3 workgroup MFPs like the Canon imageRUNNER C3835i, Sharp MX-5070N, and Ricoh IM C3010 — floor-standing machines running 30–55 ppm with large paper capacity, finishing options, and tabloid support. Here are our seven picks.
| 1. Canon imageRUNNER ADVANCE DX C3835i | Est. $4,000–$8,000 |
A hugely popular mid-office A3 color MFP at about 35 ppm, with cloud connectivity, secure print, and a large touchscreen. Reliable, easy to service, and a safe default for most growing offices.
Advantages: ~35 ppm color; excellent workflow and cloud tools; strong dealer support network.
Disadvantages: Floor-standing footprint; finishing options add cost.
| 2. Sharp MX-5070N | Est. $5,000–$9,000 |
A feature-rich A3 tabloid color MFP printing up to 50 ppm with a smartphone-like 10.1″ touchscreen and dual-scan feeder. A strong choice for mid-level offices that want speed plus advanced scanning and OCR.
Advantages: Up to 50 ppm; excellent UI; tabloid support; OCR and finishing options.
Disadvantages: Large footprint; feature depth has a learning curve.
| 3. Ricoh IM C3010 | Est. $3,500–$7,000 |
A dependable A3 color MFP around 30 ppm with a smart operation panel and strong document workflows. A solid value pick for offices that prioritize reliability and low ongoing cost.
Advantages: Reliable duty cycle; intuitive panel; good value; cloud-ready.
Disadvantages: 30 ppm is mid-pack for the tier; finishing extra.
| 4. Konica Minolta bizhub C360i | Est. $4,000–$8,500 |
An A3 color MFP around 36 ppm with a tablet-style interface and a strong app platform. Popular with small-to-mid businesses that want a modern, easy-to-use machine.
Advantages: ~36 ppm; excellent touchscreen UI; strong scanning; app ecosystem.
Disadvantages: Premium finishing accessories; footprint.
| 5. Kyocera TASKalfa 3554ci | Est. $3,500–$7,000 |
Known for long-life components and one of the lowest costs per page in its class, this A3 color MFP runs about 35 ppm. A favorite for cost-conscious offices that want minimal downtime.
Advantages: Very low cost per page; durable drums; ~35 ppm; HyPAS apps.
Disadvantages: UI less flashy than rivals; finishing extra.
| 6. Toshiba e-STUDIO 4515AC | Est. $4,000–$8,000 |
An efficient A3 color MFP running up to 45 ppm with fast dual-scan capture, a customizable interface, and eco-friendly design. A well-rounded pick for busy mid-size offices.
Advantages: Up to 45 ppm; fast duplex scanning; customizable UI; energy-saving.
Disadvantages: Large and heavy; feature complexity for casual users.
| 7. Xerox VersaLink C7130 | Est. $4,000–$8,000 |
An A3 color MFP around 30 ppm with the ConnectKey app platform and flexible paper handling. A dependable, security-focused option for offices standardizing on Xerox.
Advantages: ConnectKey apps; strong security; flexible trays; tabloid support.
Disadvantages: 30 ppm base speed; add-ons raise cost.
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Best office copiers for large jobs & high volume
For large jobs (20,000+ pages/month or in-house print rooms), the best copiers are high-volume and production machines like the Xerox AltaLink C8155, Canon C5860i, and Sharp MX-M1205 — 55 to 120 ppm, huge paper capacity, and professional finishing. These are almost always leased. Here are our seven picks.
| 1. Canon imageRUNNER ADVANCE DX C5860i | Est. $10,000–$18,000 |
A high-volume A3 color MFP printing about 60 ppm with large paper capacity, professional finishing, and a heavy monthly duty cycle. A go-to for busy departments and enterprises.
Advantages: ~60 ppm; high capacity; advanced finishing; strong fleet management.
Disadvantages: High upfront cost; large footprint; pro install recommended.
| 2. Xerox AltaLink C8155 | Est. $9,000–$16,000 |
A high-volume A3 color MFP around 55 ppm with enterprise ConnectKey workflows and McAfee-embedded security. Preferred by large organizations for robust integrations and data protection.
Advantages: ~55 ppm; enterprise security; deep cloud integration; reliable at scale.
Disadvantages: Premium supplies/maintenance; overkill for low volume.
| 3. Ricoh IM C6010 | Est. $10,000–$18,000 |
A robust A3 color MFP around 60 ppm built for demanding workloads, with advanced finishing and strong security. A dependable high-volume workhorse.
Advantages: ~60 ppm; heavy duty cycle; advanced finishing; solid security.
Disadvantages: Large and heavy; significant investment.
| 4. Konica Minolta bizhub C650i | Est. $12,000–$20,000 |
A fast A3 color MFP around 65 ppm with large-capacity trays and professional finishing. Ideal for high-demand offices that need speed plus polished output.
Advantages: ~65 ppm; large capacity; excellent UI; strong finishing.
Disadvantages: High cost; needs dedicated space.
| 5. HP Enterprise Flow M880z MFP | Est. $9,000–$15,000 |
An enterprise color MFP around 46 ppm with HP EveryPage error detection, single-pass duplex scanning, and generous input trays. A capable pick for large offices with high-quality color needs.
Advantages: EveryPage accuracy; strong scanning; robust network security; sharp color.
Disadvantages: High toner/maintenance cost; large footprint.
| 6. Toshiba e-STUDIO 1058 | Est. $15,000–$25,000 |
A high-performance monochrome MFP printing up to 105 ppm for large workgroups and light production, with paper capacity expandable to 13,500 sheets. Built for heavy black-and-white throughput.
Advantages: Up to 105 ppm mono; massive paper capacity; strong security; fast duplex scan.
Disadvantages: Monochrome only; heavy, may need reinforced flooring.
| 7. Sharp MX-M1205 | Est. $40,000–$65,000 |
A production-class monochrome press printing more than 120 ppm with up to 13,500-sheet capacity and an external Fiery print server for demanding copy rooms and data centers. Built for the highest volumes.
Advantages: 120+ ppm; Fiery job control; huge capacity; award-winning reliability.
Disadvantages: Very high purchase and maintenance cost; monochrome; large footprint.
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Found a copier you like? See what it really costs — compare local quotes. |
How much do the best office copiers cost?
Office copiers range from about $300 for a small mono MFP to $65,000+ for a production press — or roughly $50 to $900+ per month to lease. Most small-office color MFPs cost $500–$3,000 to buy; A3 workgroup machines run $3,500–$9,000; high-volume units start around $9,000. These are estimates — exact pricing depends on configuration and provider.
Remember the two hidden costs: cost per page (about $0.01–$0.02 mono, $0.06–$0.12 color under a service contract) and the maintenance agreement. Because two dealers can quote the same machine at very different per-page rates, comparing providers matters as much as the sticker price. See our full copier cost breakdown.
How do I choose the best office copier?
Choose by monthly print volume first, then color vs. mono, must-have features, and buy vs. lease — then compare quotes from several providers. Volume is the single biggest factor; undersizing a machine is the most common (and costly) mistake.
- Print speed (PPM): match to your daily workload so no one waits at the machine.
- Paper capacity: higher volume needs larger trays to avoid constant reloading.
- Color vs. mono: color costs more per page — go color only where you need it.
- Features: scanning/OCR, security, mobile print, and finishing (staple, booklet).
- Buy or lease: most businesses lease to spread cost and bundle service; read our buying advice first.
Why compare local providers to find the best copier?
Comparing several local providers gets you competitive pricing, unbiased brand options, and nearby service — a single dealer only quotes their own brand at their own price. A “best copier” list points you to the right machine; comparing providers gets you the best deal on it.
The local provider who wins your business with a competitive quote is also the one who installs and services the machine. Explore copier types on our office copiers, all-in-one, digital, and wide-format pages, or browse used copiers.
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Ready to find your best office copier? Tell us your office size and volume once, and compare free, no-obligation quotes from trusted local providers. |
Best office copiers FAQs
What is the best office copier for a small business?
For most small businesses, the Brother MFC-L8900CDW and Canon imageCLASS MF753Cdw are top choices — compact color laser MFPs with duplex, wireless, and low running costs, typically $550–$900.
Which copier brands are most reliable?
Xerox, Canon, and Kyocera are consistently rated among the most reliable commercial copier brands, with Ricoh, Konica Minolta, Sharp, HP, and Toshiba also strong. The best brand depends on your volume and workflow — comparing quotes lets you weigh more than one.
What is the best high-volume office copier?
For high-volume color, the Xerox AltaLink C8155, Canon C5860i, and Konica Minolta C650i lead the pack (55–65 ppm). For heavy monochrome or production, the Toshiba e-STUDIO 1058 and Sharp MX-M1205 run 105–120 ppm.
Should I buy or lease the best office copier?
Most businesses lease, especially for mid- and high-volume machines, because it spreads cost and bundles service. Buying is usually cheaper over the full life if you have the capital and print under ~10,000 pages a month.
Is comparing copier quotes free?
Yes. Comparing quotes through Commercial Copy Machine is completely free with no obligation — describe your needs once and local providers send competing offers to review.
More copier reviews
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