industrial copiers

How Much Do Industrial Copiers Cost?

The right equipment can make any office more efficient, but how do you know what you can afford? Start by learning how much industrial copiers cost.

No matter what size business you have, there are a number of advantages to having a copy machine on site.

If you don’t already have one or are looking to upgrade, you may be wondering about the cost of industrial copiers. However, this question doesn’t have a simple answer.

Commercial copy machines can cost anywhere from $2,000 to $35,000.

How much you can expect to spend on a copy machine will depend on a few factors. Keep reading to learn more.

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Fastest Industrial CopiersNumber of Copies

The first thing you need to think about is the number of copies you expect to make on a daily basis. You also need to consider how quickly you’ll need these copies to be made.

If you’re a small business making occasional copies for your own records, it’s not a big deal to wait for a few seconds for the machine to spit out your copy.

However, if you’re running a commercial flyer-printing business, you’re going to need a machine that can process hundreds of pages in a few minutes. Fortunately, there are a number of fast copy machines available.

Black and White or Color

Something else that’s important to know is how important it is for you to be able to make colored copies. If you know you’ll need numerous color copies on a daily basis, it makes sense to get a machine that can do that for you.

On the other hand, if you only occasionally need to print in color, you can probably get away with a black and white only copier and then use a computer printer for anything you want in color.


Today, many commercial copiers come with wireless capabilities. If this is important for your business, then you’ll want to make sure you get one that can connect to your devices via wi-fi.

Paper Sizes

While most businesses can get away with a standard industrial copier that only prints on a couple of standard sizes, others will need a more flexible option.

In most cases, you can print on smaller papers and envelopes with standard copiers. However, if you’re going to be printing on anything wider than a letter paper, you’ll need to get a larger printer that can handle it.

Best Industrial Copiers


Copier Data SecurityIt may surprise you to know that one method used by criminals to get their hands on personal data is through copy machines. This is because many of them have internal hard drives that store every scan.

While this can often be resolved by ensuring the hard drives are removed or erased when selling used machines, copiers that are connected to wi-fi can still be at risk because the data is accessible wirelessly.

Another aspect of security is who will be using the copy machines. If you need to limit those who have access to them for this reason or another, you’ll need one that has built-in security features.

Many of these security features also work to track how many copies are being made by each department or employee. This allows you to identify potential problems and ensure each team is adhering to the budget.

Additional Uses

You also need to think about some other things you may want to use your copier for. If you do these things frequently, having a copier with these features built-in can save you a lot of time.


Today, many copiers also function as scanners so you can save a digital copy of any document onto your computer. If this is something you do often, you may benefit from making sure the copy machine you’re looking at can do that.

Multi Function Office CopierFax Machine

Even with the popularity of the internet and email, there’s still a need for many businesses to have fax machines. If you’re among them, you’ll want to get a copier that can double as a fax machine to eliminate extra equipment.


Although it may not seem that time-consuming to add a staple to a packet of papers, if you’re printing a large number of packets, then it’s going to take someone a good deal of time to get through them all.

That’s where a copy machine that can staple your papers for you comes into play. Instead of paying someone to staple packets together for hours every week, you can have the copy machine do it for you.

This also saves you time as you don’t have to wait for things to be stapled before they’re returned to you.


If you want to go beyond staples, you can get a machine that can bind pages together to form a book. While many businesses may not use this feature, others will greatly benefit from being able to bind their own books.


Whether it’s a single fold or a tri-fold you need, you can eliminate folding by hand or running everything through a folding machine by getting a copy machine that can take care of this for you as well.

This is another way that getting the right industrial copier for your business can save you time and money. It also saves you space since you won’t have to have an additional machine to fold pages for you.

Copier Pricing and BudgetsYour Budget

Once you know what you need in a copier, the final thing you have to think about is your budget.

Start by making a list of the things you absolutely need in a commercial copier and then one of the things that would be nice but aren’t necessary. Then, you can begin searching for the right copier and determine your budget.

If the copy machine of your dreams is out of your budget, you may be able to find one used or lease it instead of purchasing it. These are both ways even small businesses can afford an industrial copy machine with all the bells and whistles.

Get Our Pricing Guide for Industrial Copiers

Now you know what you need to know before you can find out how much you will need to spend on a commercial copy machine for your business. As you can see, selecting the right model will help you save money.

If you want a free buyer’s guide, contact us today. We’ll send you everything you need to know to find the right industrial copiers for you.

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