BEST COPIER BRANDS

How Much Do Commercial Office Copiers Cost?

Commercial office copiers are essential for businesses that need to print, scan, and copy documents efficiently. The cost of a commercial copier varies based on features, printing speed, and whether you choose to buy or lease. Below is a detailed breakdown of the costs associated with different types of office copiers.

Office Copier Cost Comparison Table

Copier Model Purchase Price Range Lease Price (Monthly) Pages Per Minute (PPM) Key Benefits
Canon imageRUNNER 1435i $2,500 – $3,500 $60 – $100 35 PPM Compact, energy-efficient
Xerox AltaLink C8055 $8,000 – $12,000 $180 – $250 55 PPM High-speed, advanced security
HP LaserJet Enterprise MFP M725 $3,500 – $5,000 $90 – $140 40 PPM Large-format printing
Ricoh MP C4504ex $6,500 – $9,000 $150 – $220 45 PPM High-quality color printing
Kyocera TASKalfa 3553ci $5,000 – $7,500 $130 – $200 35 PPM Cost-effective color copier
Brother MFC-L8900CDW $1,200 – $1,800 $40 – $75 33 PPM Affordable small business solution
Lexmark XC9255 $9,000 – $12,000 $200 – $280 55 PPM Advanced security, high-volume printing
Konica Minolta bizhub C368 $6,000 – $8,500 $140 – $210 36 PPM Wireless and mobile printing
Sharp MX-6071 $9,500 – $13,000 $220 – $300 60 PPM High-speed, advanced touchscreen interface
Epson WorkForce Enterprise WF-C20590 $12,000 – $15,000 $250 – $350 100 PPM Fastest inkjet office copier
Ricoh IM C3000 $7,000 – $9,500 $160 – $230 30 PPM Versatile scanning and copying
Xerox WorkCentre 6515 $500 – $1,200 $30 – $60 30 PPM Entry-level office copier
HP PageWide Pro 577dw $600 – $1,000 $25 – $50 50 PPM Budget-friendly inkjet
Kyocera ECOSYS M8124cidn $3,000 – $4,500 $80 – $130 24 PPM Compact design, low energy use
Brother HL-L9310CDW $800 – $1,500 $35 – $70 31 PPM Small business-friendly
Sharp BP-70C31 $10,000 – $14,000 $220 – $300 31 PPM AI-enhanced automation
Canon imageRUNNER ADVANCE DX 8705 $15,000 – $20,000 $350 – $500 105 PPM Ultra-high-speed enterprise copier
Ricoh Pro C7210X $25,000 – $35,000 $500 – $800 95 PPM Professional-grade printing
Kyocera TASKalfa 6004i $14,000 – $18,000 $300 – $450 60 PPM High-volume black-and-white printing
Lexmark MB2650adwe $1,300 – $2,200 $50 – $90 50 PPM Secure wireless printing

Upfront Costs & Key Features to Consider

  1. Copier Type – Choose between black-and-white vs. color copiers based on your needs.
  2. Speed & Volume – Measured in pages per minute (PPM); higher PPM suits high-volume businesses.
  3. Connectivity – Wireless, cloud-based, and mobile printing capabilities can improve workflow.
  4. Multifunction Capabilities – Scanning, faxing, duplex printing, and finishing options.
  5. Paper Capacity – Larger trays mean fewer refills, ideal for large offices.
  6. Security Features – Encryption, user authentication, and secure print release options.
  7. Energy Efficiency – Look for ENERGY STAR-certified models to reduce power consumption.
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Ongoing Costs of a Commercial Copier

  • Toner & Ink: $50 – $500 per cartridge (varies by model and brand).
  • Paper: Standard reams cost $5 – $20, but specialty paper can be more expensive.
  • Maintenance Contracts: $30 – $300 per month, depending on service level.
  • Software & Cloud Integrations: Some advanced features may require monthly subscriptions.
  • Parts & Repairs: Drum replacements and fuser maintenance can cost $200 – $1,000.

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Is It Better to Buy or Lease a Copier?

Buying Pros:

  • Long-term savings
  • No monthly payments
  • Ownership of the equipment

Buying Cons:

  • Large upfront cost
  • Responsible for repairs & maintenance

Leasing Pros:

  • Lower initial investment
  • Maintenance is often included
  • Ability to upgrade easily

Leasing Cons:

  • Higher long-term cost
  • Contract restrictions

Monthly Payment Structure for Buying vs. Leasing

Copier Type Purchase Price Lease Price (Monthly) Maintenance Fee Total Monthly Cost (Lease)
Black & White Copier $2,000 – $6,000 $50 – $150 $30 – $100 $80 – $250
Color Copier $5,000 – $15,000 $150 – $350 $50 – $150 $200 – $500
High-Speed Copier $10,000 – $30,000 $300 – $800 $100 – $300 $400 – $1,100

Advantages and Disadvantages of Buying Versus Leasing

Buying Copiers Leasing Copiers
Advantages Disadvantages Advantages Disadvantages
More cost-effective over time Upgrading can be a challenge Predictable monthly payments Can be more expensive in the long run
Full ownership of the copier Disposing of outdated equipment can be difficult Easier to switch to a newer model No ownership—equipment must be returned
Bulk purchases can lead to better discounts Maintenance and repairs are the buyer’s responsibility Maintenance is often included in the lease agreement Contracts may have hidden fees

Essential Copier Supplies

  1. Toner or Ink Cartridges – Specific to the brand and model.
  2. Paper – Standard, legal, glossy, or high-volume trays.
  3. Maintenance Kits – Includes rollers, fusers, and imaging units.
  4. Staples & Binding Materials – For finishing and booklet making.

Factors That Determine Copier Cost

  1. Brand & Model – Higher-end brands cost more.
  2. Printing Volume – Higher-capacity machines are more expensive.
  3. Color vs. Black & White – Color copiers cost more upfront and in supplies.
  4. Lease Terms – Longer leases may offer lower monthly rates.
  5. Features & Add-ons – Scanners, finishing units, and cloud integration add costs.

Purchasing a commercial copier is a major investment, but the right machine can enhance productivity and efficiency. While buying provides long-term savings, leasing offers flexibility and lower upfront costs. Consider your business’s printing needs, budget, and maintenance preferences when making your decision.

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Calculating Cost by Copier Speed

Use the chart below to calculate the average cost of a commercial coffee machine according to print speed.

Copier Printed Page Per Minute Copier Average Cost
15 – 25 ppm < $1,000
26 – 40 ppm (average) $2,500 to $12,000
30 – 45 ppm (B&W) $11,000 to $15,000
30 – 50 ppm (color printer) $20,000
36 – 55 ppm $40,000 to $65,000
100+ ppm $78,000

Top Companies the Lease Commercial Copiers

Leasing a copier can be a strategic decision for businesses aiming to manage costs while accessing advanced technology. Several reputable companies offer copier leasing services, each providing unique solutions tailored to various business needs. Below is an overview of notable copier leasing providers, including their contact information:

1. 1-800 Office Solutions

Serving New Jersey, 1-800 Office Solutions offers competitive copier leasing and printer repair services. They provide flexible rental options starting at $79 per month, ensuring businesses can find solutions that fit their budgets. Their services include managed IT infrastructure, backup and disaster recovery, and cloud security solutions.

  • Contact Information:
    • Phone: (848) 600-5456

2. Ameritechnology

Based in Saddle Brook, New Jersey, Ameritechnology is a leading provider of copier leasing services. They specialize in Kyocera TASKalfa and ECOSYS printers, as well as Canon imagePROGRAF wide-format MFPs. Their offerings include managed IT services, document management solutions, and interactive displays.

  • Contact Information:
    • Phone: 201-258-7300

3. Document Solutions

Operating since 1997, Document Solutions provides copier leasing services throughout New Jersey. They offer both new and certified used copiers, including multifunction color and black-and-white models. Their services extend to IT security, managed print services, document management, and cloud-based solutions.

  • Contact Information:
    • Phone: 908-653-0600
    • Toll-Free: 877-937-6977

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4. Copier Lease Center

Copier Lease Center specializes in nationwide copier leasing, offering a range of business-grade copiers and printers. They provide instant quotes and emphasize a hassle-free leasing process. Their product catalog includes top brands like Canon, Xerox, and HP, catering to diverse business requirements.

Contact Information:

    • Phone: (888) 884-2113

5. Associated Imaging Solutions

Serving the Philadelphia area, Associated Imaging Solutions offers comprehensive copier leasing services. Their product lineup includes multifunction copiers, laser printers, desktop printers, and wide-format printers. They also provide managed print services, document management solutions, and interactive displays.

  • Contact Information:
    • Phone: (215) 322-9145

6. Beltway Office Solutions

Based in Maryland, Beltway Office Solutions offers copier leasing, rentals, sales, and service. They provide a variety of copier leases suitable for businesses, individuals, and non-profit organizations. Their services include maintenance agreements, copier repair, and document management solutions.

  • Contact Information:
    • Phone: 301-854-9999

7. USA Copier Lease

USA Copier Lease offers online copier leasing services, providing free delivery and installation. They emphasize flat-rate copier leases without escalation clauses, ensuring predictable costs for businesses. Their services include online ordering of supplies and instant technical support.

8. Centriworks

Formerly known as Thermocopy, Centriworks is the oldest and largest business technology company in East Tennessee. They offer managed print services, document management, IT services, and cybersecurity solutions. Their product range includes multifunctional copiers, printers, and fax machines from brands like Ricoh and Kyocera.

  • Contact Information:
    • Knoxville Office: 3505 Sutherland Avenue, Knoxville, TN 37919
    • Johnson City Office: 4718 Lake Park Drive, Suite 5, Johnson City, TN 37615

When selecting a copier leasing provider, consider factors such as service area, product offerings, support services, and contract terms to ensure alignment with your business needs.

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Where to Buy Office Copiers

If you’re looking to purchase an office copier in Trenton, New Jersey, several reputable local businesses offer a range of products and services to meet your needs. Here are some options to consider:

1. 1-800 Office Solutions

1-800 Office Solutions provides competitive copier sales, leasing, and rental services in Trenton. They offer a variety of copier models suitable for different business requirements, along with repair and maintenance services.

2. Prior & Nami Business Systems

Located in Trenton, Prior & Nami Business Systems specializes in office equipment sales, including a wide range of copiers. They are known for their customer service and can assist in selecting the right copier for your business needs.

3. JR Copier

JR Copier offers sales, leasing, and rental of new and refurbished copiers in Trenton. They provide a variety of models to suit different business sizes and needs, ensuring quality equipment and service.

4. US Copier and Office Repair

US Copier and Office Repair caters to professionals requiring reliable copying solutions. They offer copier sales and repair services, ensuring your office equipment remains functional and efficient.

When selecting a provider, consider factors such as the range of copier models available, after-sales support, maintenance services, and customer reviews to ensure you choose the best fit for your business requirements.