Color copiers are essential to organizations of all shapes and sizes. Whether you're running a small or enterprise-level business, you need a copier machine that's quick, reliable, and supports the office workflow. Of course, there's a lot to consider before making a purchase. After all, these machines don't come cheap. Plus, the last thing you want is to get stuck with an expensive office copy machine that can't keep up and is costly to maintain. To narrow down your search, we've compiled a list of the best commercial color copiers on the market today. So, read on to find your perfect machine. What to Look For in Color Copying Machine Not all color copiers are created equally. Before purchasing a new copying machine for your business, you have a few things you'll want to consider. Here's your office copier checklist: Print speed Paper capacity Scanning abilities Wireless connectivity Memory The above listed are the essential components of your business's copying and printing needs. The print speed you require will depend entirely on your copying and printing volume. The higher the volume, the higher the speed—pages per minute (PPM)—you'll want. When we talk about paper capacity, we're referring the the "tray capacity." Once again, this is directly related to your copying and printing volume. Your tray capacity will also depend on the size of the paper you choose to use. As for the scanning, wireless connectivity, and memory—all of these things typically come standard with a multi-function copier/printer. The most important factors to look at here are volume and speed. A good machine will have an automatic document feeder or duplexer for high-volume scanning. Additionally, the higher the memory capacity, the quicker the machine will be able to process jobs. Having wireless connectivity also ensures that your employees can print, scan, and copy from any device, contributing to their overall productivity rate. The Best Color Copiers On the Market Here's our round-up of the best color copiers on the market today. We based our decision on which machines had the most features, the best reputation, and the best office accessibility. Toshiba e-STUDIO 8515A Price: $46,880 Features and specs: Printing speed between 55 ppm-86 ppm speed, 4 GB memory, 320 GB hard drive, 1.33 GHz processor, 10.1" Elevate interface, e-BRIDGE NEXT controller, ethernet and wi-fi connectivity The Toshiba e-STUDIO 8515A color copier is the latest in the Toshiba e-STUDIO lineup. This color copier replaced the e-STUDIO 8508A Series and with comes a whole new set of features. It's also wireless, B&W copy capable, and comes with an inner stapler. One of its most notable features includes Elevate, which is a brand new touch-screen interface that works like a tablet. It has an embedded browser and customizable icons for improved workflows. The icons provide a one-touch button for functions such as single copy, copy, and staple, and emailing PDFs, to name a few. The e-STUDIO 8515A has a quick warm-up time of 20 seconds and a copy time that ranges from 4.1 seconds to 5.2 seconds. Roughly, this copier can produce 85 pages per minute. Moreover, it offers a heavy-duty cycle of 720,000 pages per month—without breaking down. The copier is also capable of sending faxes to over 2,000 destinations, printing, and scanning documents. It's equipped with two paper trays to support a capacity of 3,520 sheets, and it boasts a large-capacity tandem tray feeder and a 120-sheet bypass. Pros: It's one of the fastest copiers on the market Has an intelligent and customizable interface It's a multi-function machine Cons: High purchase costs High maintenance costs Not suitable for smaller businesses Overall, this is the perfect color copier for enterprise-level organizations that handle a large volume of paperwork. Of course, due to the price, you would likely have to lease the machine. Sharp MX-5070N A3 Tabloid-size Copier Price: $5,399 Features and specs: Printing speeds up to 50 ppm, 1.9 GHz multi-processor, 5 GB memory, 500 GB hard drive, 1200-3600 sheet capacity, laser technology, walk-up motion sensor, ethernet and wi-fi connectivity The MX-5070N A3 is part of Sharp's Color Advanced series. This machine is a multi-function machine packed with features, and it sports a two-headed document feeder that can scan up to 200 images per minute. The walk-up motion sensor can sense you from just a few feet away, and it has a 10.1" customizable LCD screen. The LCD allows you to 'tap," "flick," and "slide," much like you would on your smartphone. Sharp also includes a retractable keyboard for entering email addresses, and other information as the multi-functionality of this machine allows you to not only copy but send an email, faxes, print, and scan. Warm-time takes up to 15 seconds and first copy time—in color—takes roughly 8.1 seconds. Automatic duplexing comes standard with this machine, and while the paper inputs start with 550 sheets, there are options to upgrade to achieve the maximum capacity of 6,300 sheets. These options will range from $855 to $2,000 in price. There's also a standard single-duplexing document feeder with a 150 sheet capacity and a 250 sheet exit tray. Aside from the standard trays, the color copier also offers finishing accessories such as an inner 50-sheet stapling finisher. Accessories also range in price. Pros: Has an automatic document feeder Fast copying and printing times It's feature-rich and can accommodate all workflows Cons: Standard paper capacity is a bit low Accessories are more like costly upgrades It's one of the more expensive models Overall this multi-functional and feature-rich copier is perfect for small to mid-level organizations. There's even a leasing option, and it's a mobile-friendly machine. HP Enterprise Flow M880z MFP A2W75A With Finisher Price: $8,999 Features: Printing speeds up to 45 ppm, HP ImageREt 4800 resolution technology, automatic paper sensor, 2.5 GB memory, 500 GB hard drive, 4x500 sheet input tray, two-sided single-pass scanning, ethernet and wi-fi connectivity The HP Enterprise Flow M880z is a top of the line, enterprise color copier machine with printing and scanning functions. One of the features we like most on this color copier is the HP EveryPage, which detects potential errors and missed pages before your copies come out. At 45 ppm, it's also an incredibly fast machine. The machine is equipped with an intuitive LCD touch screen and a large pull-out keyboard to allow you to swipe, tap, and type with ease. This color copier also offers double-sided single-pass scanning for speed, and it's mobile-friendly, so your employees can print with ease right from their mobile device. Moreover, you can manage content and workflow with HP's FLow CRM, which gives you options such as file sharing. It's equipped with an automatic document feeder, and several finishing accessories come with this machine, including stapling and stitching. Pros: Has an automatic document feeder Offers two-sided single-pass scanning It's CRM accommodate all kinds of workflows Cons: It's one of the pricier models, so you'll likely need to lease Its standard paper capacity is lower than we'd like Overall, the HP Enterprise Flow M880z offers excellent value for its price. However, we'd like to see a higher standard paper capacity on HP's upcoming models. Canon ImageRunner Advance C5560i III Copier Price: $7,990 Features: Printing speeds up to 60 ppm, 4 GB memory, 250 GB hard drive, Canon Dual Custom Processor, My ADVANCE security features, automatic document feature, ethernet, and wireless connectivity Canon has updated its third generation ImageRunner Advance series, and the C5560i color copier is packed with features. For starters, it has upgraded security features such as Security Information Event Management (SEIM), which integrates customers' information automatically. This allows your IT team to detect any potential threats across the globe. This model, in particular, has quick page speeds at 60 ppm and produces the first-page copy within 4.5 seconds. That makes this copier one of the most efficient on our list. The copy machine's memory and RAM can also be upgraded from 4 GB of memory and 250 GB of hard drive to 1 TB. There's also a 10.1" flat screen control panel that operates with the ease of a smartphone. The flat-screen control panel has a feature called My ADVANCE that allows users to customize certain features, including their personal address book, to streamline their workflow. This machine also supports mobile printing and scanning in addition to producing color copies. Like all of Canon's machines, the C5560i comes with a standard dual 550-paper tray and a 100-sheet bypass. Its standard output is 250 sheets. Automatic duplexing is supported, and larger paper trays are offered for an additional price. There are also several finishing options, including stapling and hole punching. Pros: High paper output speed Advanced security features Automatic duplexing Cons: Not suitable for smaller businesses Overall this is one of our favorite color copiers on the list. The only thing we don't like is that this model, in particular, is aimed at small businesses; however, it's more of a mid-level to enterprise machine. Xerox AltaLink C8070/HXF2 Color Copier Price: $31,000 Features: Print speeds up to 70 ppm, monthly duty cycle of 300,000 pages, 1.91 GHz processor, 8 GB memory, 250 GB hard drive, ethernet, and wi-fi direct connectivity, color touch screen The Xerox AltaLink 8000 color copier series is meant for high-volume workflows. The C870 offers the standard paper handling of two trays of 520 sheets each, as well as a 100-sheet bypass. This machine also boasts a high-capacity tandem module tray that totals up to 2,000 sheets and a single-pass duplexing document feeder with a 130-sheet capacity. If you need to operate at a higher volume, you can opt for a 2,000-sheet capacity feeder and a 60-sheet envelope tray. The maximum paper capacity for this option is 5,140 sheets. In addition to copying, this machine is capable of printing, scanning, and faxing in both color and black and white. It has a 10.1" touch screen and hosts a variety of apps, including AppleAir print, Google Cloud Print, and Mopria, just to name a few. Users will be able to print and scan documents from Microsoft 365, OneDrive, DocuShare, Google Drive, and DropBox, as well as their mobile devices. Lastly, Xerox includes a multitude of security features in all its machines as the company is partners with McAfee. Those features include user authentication, secure print, network authentication, hard drive overwrite, IP address filtering, access controls, and many more. Pros: It has an automatic document feeder It's incredibly fast It's feature-rich with maximum security Cons: Not intended for smaller businesses There are no finishing accessories for the C8070 Overall the Xerox AltaLink C8070 is a high-speed and high-capacity color copier. Unfortunately, it's only intended for high-volume businesses. Xerox VersaLink C7030/TXFM2 Color Multifunction Copier Price: $15,193 Features: Print speed up to 30 ppm, automatic duplexing, 12-second warm-up time, 4 GB memory, 320 GB hard drive, 7" color touch screen display, ethernet and wi-fi connectivity, 1.05 GHz dual-core processor, finishing accessories The Xerox VeraLink C7030 is another enterprise-level color copying machine that boasts a first-page print time of 7 seconds or less. It has a maximum monthly duty cycle of 129,000 pages and only takes up to 12 seconds to completely warm-up. With high-speed ethernet and wi-fi connectivity options, this machine can handle all your copying, printing, scanning, and faxing tasks with ease. It's equipped with a 7" color touch-screen display, and it's compatible with a range of operating systems including Linux, MS Window Server 2003, MS Windows 7, MS Windows 2000 Server, MS Windows 2008 Server, HP-UX 11i v3, Apple Mac OS X 10.10, and many more. This machine has a document feeder capacity of 150 sheets as well as a bypass feeder capacity of 100 sheets. It also comes standard with a stapler finishing accessory and a 520-sheet capacity tray. Pros: Has automatic duplexing Works with virtually all operating systems Comes with a stapler finisher High-volume copying and printing capacity Cons: Not as fast as other copying machines in its price range Not suitable for smaller businesses Only comes standard with one finishing accessories Overall the Xerox VersaLink C7030 is a heavy-duty copier matching that gets the job done for mid-level to enterprise-level businesses. However, we feel it could be much faster if Xerox had upgraded their processor for this series. That's not to say that a 7-second page isn't fast, but compared to the speeds of the other copiers on this list, it falls short. Finding the Right Copier Matters The right color copier will make all the difference in your office space. It should also last a long time and need minimal maintenance because, in today's fast-paced world, you can't afford to put your business on hold. If you're looking for a commercial copier, we can help. Let us know what you need, and we'll provide you with competitive quotes on a selection of high-quality color copiers. We'll also throw in a free buyer's guide.

Why Leasing Office Copiers Makes Financial Sense for Your Business

In today’s fast-paced business environment, companies are continually seeking ways to optimize operations, reduce costs, and stay ahead of the competition. One strategic decision that can contribute to these goals is leasing office copiers. While purchasing office equipment outright may seem like a straightforward choice, leasing offers numerous financial and operational advantages. This blog explores why leasing office copiers makes financial sense for businesses, highlighting the benefits of flexibility, cost savings, and access to the latest technology.

The Basics of Leasing Office Copiers

Leasing office copiers involves entering into an agreement with a leasing company to use their equipment for a specified period, typically ranging from one to five years. During the lease term, the business pays a fixed monthly fee for the use of the copier, along with any associated maintenance and support services. At the end of the lease, the business can choose to renew the lease, return the copier, or upgrade to a newer model.

Types of Copier Leases

There are two main types of copier leases that businesses can consider:

  • Operating Lease: Also known as a fair market value (FMV) lease, this type of lease allows businesses to use the copier for a set period without taking ownership of the equipment. At the end of the lease term, the business can return the copier, renew the lease, or purchase the equipment at its fair market value.
  • Capital Lease: Also known as a $1 buyout lease, this type of lease functions more like a purchase agreement. The business makes payments over the lease term and can purchase the copier for a nominal fee (usually $1) at the end of the lease. This option is suitable for businesses that intend to own the equipment after the lease.

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Financial Benefits of Leasing Office Copiers

Preserving Capital and Cash Flow

Leasing office copiers allows businesses to preserve capital and maintain cash flow by avoiding large upfront costs associated with purchasing equipment outright. This financial flexibility is particularly beneficial for small and medium-sized businesses that may have limited capital resources.

  • No Large Capital Outlay: Leasing eliminates the need for a significant upfront investment, freeing up capital for other essential business expenses or growth initiatives.
  • Predictable Budgeting: With fixed monthly payments, businesses can accurately forecast expenses and manage budgets more effectively. This predictability helps prevent cash flow disruptions and ensures financial stability.

Access to the Latest Technology

In today’s technology-driven world, having access to the latest equipment is crucial for maintaining efficiency and competitiveness. Leasing office copiers provides businesses with the flexibility to upgrade to newer models as technology evolves.

  • Stay Current with Technology: Leasing allows businesses to upgrade their copiers at the end of the lease term, ensuring they always have access to the latest features and capabilities.
  • Enhanced Productivity: Newer copiers often come with advanced functionalities, such as faster printing speeds, improved image quality, and enhanced security features. These improvements can boost productivity and streamline operations.

Reduced Maintenance and Repair Costs

Leasing agreements often include maintenance and repair services, which can significantly reduce the financial burden of unexpected equipment breakdowns and repairs.

  • Comprehensive Support: Leasing companies typically offer comprehensive maintenance plans that cover routine maintenance, repairs, and replacement parts, minimizing downtime and ensuring optimal performance.
  • Peace of Mind: With maintenance and repairs included in the lease, businesses can focus on their core operations without worrying about equipment malfunctions or unexpected expenses.

Tax Advantages

Leasing office copiers can offer tax benefits that further enhance the financial appeal of this option.

  • Tax Deductions: Lease payments are often considered operating expenses and may be fully deductible on a business’s tax return. This deduction can reduce taxable income and lower overall tax liability.
  • Section 179 Deduction: Under the Section 179 deduction, businesses may be able to deduct the full purchase price of leased equipment if they choose a capital lease. This deduction can provide significant tax savings and improve cash flow.

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Flexibility and Scalability

Leasing offers businesses the flexibility to adapt to changing needs and scale operations without being tied to outdated equipment.

  • Adjust to Changing Needs: As business needs evolve, leasing allows companies to upgrade or downgrade their equipment to match current requirements. This flexibility ensures that businesses always have the right equipment for their operations.
  • Easy Equipment Upgrades: With the option to upgrade copiers at the end of the lease term, businesses can easily access new features and capabilities without the hassle of selling or disposing of old equipment.

Simplified Asset Management

Leasing simplifies asset management by reducing the administrative burden associated with owning and maintaining office equipment.

  • Streamlined Procurement: Leasing companies handle the procurement process, including delivery, installation, and setup, allowing businesses to focus on their core operations.
  • Efficient End-of-Life Management: At the end of the lease term, the leasing company handles the removal and disposal of old equipment, simplifying asset management and ensuring compliance with environmental regulations.

Operational Advantages of Leasing Office Copiers

Improved Efficiency and Productivity

Leasing modern copiers with advanced features can enhance efficiency and productivity within the workplace.

  • Multifunction Capabilities: Many leased copiers offer multifunction capabilities, such as printing, scanning, copying, and faxing, in a single device. This consolidation reduces the need for multiple machines and streamlines workflow.
  • Automated Workflows: Advanced copiers often come with features that automate repetitive tasks, such as document sorting, stapling, and scanning to email. These functionalities save time and reduce the risk of human error.

Enhanced Security Features

Data security is a top priority for businesses in today’s digital landscape. Leasing modern copiers equipped with robust security features can protect sensitive information and ensure compliance with data protection regulations.

  • Data Encryption: Leased copiers often include data encryption capabilities, ensuring that sensitive information remains secure during transmission and storage.
  • Secure Print Release: Features like secure print release require users to authenticate themselves before printing, reducing the risk of unauthorized access to confidential documents.
  • Automatic Data Wiping: Some copiers offer automatic data wiping features that erase stored data after each use, preventing unauthorized retrieval of sensitive information.

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Environmental Benefits

Leasing offers environmental benefits by promoting the use of energy-efficient equipment and reducing electronic waste.

  • Energy Efficiency: Modern copiers are designed to be energy-efficient, reducing electricity consumption and minimizing environmental impact. Leasing allows businesses to upgrade to more efficient models as they become available.
  • Reduced E-Waste: By leasing rather than owning copiers, businesses contribute to reducing electronic waste. Leasing companies manage the disposal and recycling of old equipment, ensuring environmentally responsible practices.

Access to Expertise and Support

Leasing companies often provide valuable expertise and support to help businesses optimize their copier usage and address technical issues.

  • Expert Consultation: Leasing providers can offer guidance on selecting the right copier models and configurations to meet specific business needs.
  • Technical Support: With access to technical support and troubleshooting services, businesses can resolve issues quickly and maintain optimal equipment performance.

Focus on Core Business Activities

Leasing office copiers allows businesses to focus on their core activities rather than getting bogged down in the complexities of equipment ownership and maintenance.

  • Reduced Administrative Burden: Leasing simplifies equipment management, freeing up staff time and resources to concentrate on strategic initiatives and revenue-generating activities.
  • Delegated Maintenance: With maintenance and support handled by the leasing company, businesses can avoid the administrative hassle of coordinating repairs and managing vendor relationships.

Making the Decision to Lease

When deciding whether to lease or purchase office copiers, businesses should consider their specific needs, budget, and long-term goals. Here are some factors to keep in mind when making the decision:

Budget and Cash Flow

Consider your current budget and cash flow situation. Leasing may be the more financially viable option if your business is looking to conserve capital and maintain liquidity.

Equipment Usage and Requirements

Evaluate your equipment usage and requirements. If your business relies heavily on copiers and requires access to the latest technology, leasing can provide the flexibility and upgrades needed to stay competitive.

Long-Term Business Goals

Assess your long-term business goals and growth plans. Leasing allows for scalability and adaptability, making it a suitable choice for businesses anticipating growth or changes in their operational needs.

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Technological Advancements

Consider the pace of technological advancements in your industry. If rapid technological changes impact your equipment needs, leasing ensures that you can access the latest innovations without being tied to outdated technology.

Maintenance and Support

Evaluate the importance of maintenance and support services. If your business values comprehensive support and prefers to delegate maintenance responsibilities, leasing can provide peace of mind and ensure consistent equipment performance.

Leasing office copiers offers a range of financial and operational benefits that make it a smart choice for businesses looking to optimize their resources and stay competitive. By preserving capital, accessing the latest technology, reducing maintenance costs, and simplifying asset management, leasing can enhance efficiency and drive business growth.

When considering whether to lease or purchase office copiers, businesses should carefully evaluate their needs, budget, and long-term goals. With the right approach, leasing can provide the flexibility, scalability, and support needed to succeed in today’s dynamic business environment. By unlocking the advantages of leasing, businesses can focus on their core activities and achieve their strategic objectives with confidence.

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